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When an individual who has been consistently employed in previous years will not be renewed for the subsequent year, this should be clearly communicated in a letter to the faculty member. Early notification is expected, and the deadline for notification is no later than May 1 of the final academic year of employment, when possible.
For non-renewal letter templates, see ServiceNow: Faculty Affairs & Academic Personnel Services > Knowledge > FA/APS Knowledge Articles > Professional-Track Titles, Contract Terms, and Renewal Guidelines.
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