- Photographing media
- Record-keeping
- Creating plaintext "readme" files
Photographing media
Photograph each piece of digital media, without the paper label wrap if you have applied one. Capture manufacturer or user-added labels clearly. Capture the assigned media number somewhere in the frame for future reference. Take additional photographs at a closer zoom to document any physical damage or anomalies if necessary. Name each image according to the file naming convention AIPidentifier_mediaNumber_itemNumber_01, AIPidentifier_mediaNumber_itemNumber_02, etc. in directory AIPidentifier_mediaNumber_itemNumber_media_photographs.
The following sample images are JPEGs taken using an iPhone 6:
Record-keeping
Create a media processing log to track your actions and progress. For the VOH collection, I created a spreadsheet using the following fields (column headers): Media Identifier; Associated Identifier (UUID); Media Description (PBCore instantiationPhysical)*; Photographed (y/n); Matches entry in physical inventory (y/n)**; Notes. It's also good practice to create a separate "readme" tab with an overview of your processing project (see below).
...
Snapshot of processing log
"readme" tab
Creating plaintext readme files
Using a simple text editor, create a readme file to document any issues that may have occurred when processing media. For example, when:
...