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Performance evaluations are required for all paid research titles. Full-time status required unless an exception is approved by APS. Email EVPP-APS@austin.utexas.edu and detail reason for exception request.
If exception is granted, add approver name and date to comments of Workday business process.If you are unsure of the appropriate title to use or if you have additional research questions or need information, reach out to your research administration specialist.
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Full-time status requirement
All paid research positions are expected to be full-time (40 hours per week). Exceptions are sometimes allowed in unique situations. When sufficient justification is presented and approval is granted for a position to be less than full time and/or a year in duration, the proposed assignment must pay a gross rate of at least $455 per week to the employee. The minimum rate requirement applies to all exempt positions in accordance with the federal Fair Labor Standards Act (FLSA). All paid positions described in these procedures are considered exempt under the FLSA.
Exceptions to the above policy which results in a gross rate of less than $455 per week will be reviewed and approved on a case-by-case basis and will result with the employee being assigned
to a non-exempt research title. These non-exempt employees will not be allowed to work hours in excess of their assigned appointment and the expectations must be set so that the employee
is able to accomplish the required research within the assigned hours. Offer letters and amendments must be specific with clear expectations and signed by both the supervisor and the
researcher.
Two job titles have been defined for these exception cases. Researcher (0710) for the regular paid research titles and Researcher Fellow (0711) for the temporary paid research titles. PI status will stay with the incumbent when moving in and out of these non-exempt titles. New hires into to these non-exempt titles will need to follow the procedures for requesting PI status.
Requests for an exception to the full-time rule, or duration of less than one year, should be made through Faculty Affairs & Academic Personnel Services ServiceNow request portal and will be reviewed on a case-by-case basis. Examples of requests that will be considered are: Partial Leave of Absence (Family Medical Leave, FML), Parental Leave, Proof of External Support or Fellowship administered through the University.
A recent graduate student who needs to finish a research project or who is transitioning into another position outside of UT may be assigned a Research Fellow (0706) or Postdoctoral Fellow (0712) without prior approval from EVPP, but the reason should be clearly stated in Workday BP comments. This transition period may not exceed six months.
Research faculty vs. research staff
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