Annual review of contracts

Each spring, during departmental budget planning for the following academic year, the department chair and Administrative Manager will review current contract types for all of the department’s professional-track faculty. Any proposed changes to contract type (Fixed Term to Rolling, Rolling to Fixed Term, or contract length) will be discussed with the Senior Associate Dean and Chief Business Officer. All changes must be approved by the Senior Associate Dean and will become effective the following fall. Faculty approved for Rolling contracts are included in the department’s annual instructional budget, and a list of these faculty is shared annually with COE Faculty Affairs.

Academic HR Partners are responsible for ensuring the correct contract type for each faculty member is assigned on the Professional-Track Mass Process spreadsheets and for taking action on any incorrectly designated.

Fixed Term contracts

Fixed Term contracts are issued and uploaded to Workday by the department Academic HR Partner. Contracts (offer letters) for new hires are based on the appropriate Provost’s Office template and handled as part of the PAR process described at COE: Hiring Professional Track Faculty. Contract renewals for continuing and reactivated faculty should be issued through the department’s FileMaker Pro database process, using the appropriate COE template. A new Fixed Term contract should be issued at the end of every expiring term that will be renewed: Short Term contracts are issued semesterly or annually, Two-Year Fixed Term contracts are issued every two years, and Three-Year Fixed Term contracts are issued every three years.

Rolling contracts

Rolling contracts are issued by COE Faculty Affairs and uploaded to Workday by the department Academic HR Partner. Only faculty approved for a Rolling Contract by the Senior Associate Dean and included on the department’s annual instructional budget will receive Rolling contracts. Requests for rolling contracts that are not on the pre-approved list will be handled as Fixed Term until they can be reviewed for inclusion in the department budget for the following year.