Common FAQs/Tips and Tricks

Important Reference Links

- If you’re unsure what action you can take in any one section, you can always enter a “?” to see your options.

- Enter “X” into the different PAR sections to edit the page, add a funding line, etc.

- Where there is a plus sign (+) you can hit the space bar over that sign, and it will allow you to view/add information into that section.
Most of the biographical information (and other required documentation like reference letters) can be pulled from the candidate’s Interfolio The only information you will have to ask the candidate for directly is their birth date and birth city.
You can find the Job posting ID on Interfolio under the “positions” tab. Under the position’s title, the posting ID is listed as ID with a corresponding number.
In the teaching section 6, the unique code is no longer required; however, if you have this information, you should list it in the PAR.
If the faculty candidate is attending August orientation, you must include a line for their summer salary in section 2 (funding commitments) using an 03 sub account.
All degrees a candidate earned must be listed in the biographical section 3. If the candidate earned a degree from a foreign institution, the institution may not have a FICE code in the system. If you cannot find an institutions’ FICE code, you will need to open a ServiceNow ticket with APS to ask them to create one. APS will need the official name, past name(s), and location of the institution as well as a link to their official website in order to create the code. Click here for a summary of FICE codes for domestic institutions.