HR Reference | A&P Employees

Administrative & Professional (A&P) Employees

Administrative & Professional (A&P) titles are non-teaching positions, primarily exempt, in various job families. Please see below for the most common titles found in research labs.

Paid Positions - Regular (Exempt)

Research Scientists and Research Associates (click to expand)

Senior Research Scientist (0701)
- may serve as principal investigator (PI) on research grants/contracts and submit research proposals to outside funding agencies.
- requires documentation of research accomplishments and professional experience equivalent to a full professor, including supervision of research programs/projects as a PI.
Research Scientist (0702)
- may serve as PI on research grants/contracts and submit research proposals to outside funding agencies.
- requires documentation of research accomplishments and professional experience equivalent to an established assistant professor or new associate professor.
- must have an established record as an independent research scientist.
Research Associate (0708)
- may serve as PI on research grants/contracts an submit research proposals to outside funding agencies.
- entry-level research professional position.
- must possess the professional qualifications to conduct independent research and have the potential to become an established researcher.
- should have a Ph.D. or M.D.

Recruitment

- Workday Job Requisition process required.
  - Provide the HR Coodinator with:
    - list of job duties with percent effort for each
    - intended annual salary
    - source of funding (account number)
- Before an offer of employment is extended, the Research Title Checklist must be completed and signed.
  - Checklist must be submitted with the candidate's CV, letter of interest/research statement, and three letters of recommendation.

New in Position Reviews

- There is no probationary period for these positions.
- It is recommended for supervisors to conduct a review after 45, 90, and 135 days for each new in position employee.
  - The purpose is to reiterate department goals, position expectations, and to assess performance.
  - It is the supervisor's responsibility to notify an employee when their performance is below acceptable standards
  - Download the new in position form here.

Timesheets

- Submission of timesheets is required.
- State law requires that time be accounted for because annual and sick leave are accrued in benefits-eligible paid positions.
  - Unused annual leave and floating holiday are paid out at time of separation from the University (from a state account).

Annual Performance Reviews

- Supervisors are required to conduct annual performance reviews of all non-probationary staff.
  - Processed via Workday.
  - CNS HR will announce the review period each year.
  - As a best practice, supervisors should end the annual appraisal process by discussing expectations, performance standards, and objectives or goals with employees for the next year.
  - When conducting annual performance appraisals, follow the guidelines set forth in:
    - Staff Performance Appraisal Guide.

Promotion (Reclassification)

- Incumbents may be promoted into a higher-level title through the reclassification process.
- CNS allow reclassifications effective September 1st and March 1st only.
  - Reclassification documents should be submitted in July or January, respectively.

Resignation

- Incumbents should send their resignation letter or email to the supervisor and department HR Coodinator.
- The department should respond with a letter or email accepting the resignation.

Termination

- The employing unit may terminate employment in accordance with the following policies:
  - Nonrenewal at 8/31 – HOP 5-1230 (2.3): Appointment and Term of Appointment of Administrative and Professional Personnel (Other than Administrative Officers)
  - Layoff – HOP 5-2410 (9.48): Dismissal Procedures in Cases of Reorganization, Reduction in Staff, or Funding Sources Not Realized
  - Termination for Cause – HOP 5-2420 (9.49): Policies and Procedures for Discipline and Dismissal and Grievances of Employees

Paid Positions - Temporary (Exempt)

Research Fellows and Postdoctoral Fellows (click to expand)

Senior Research Fellow (0705) and Research Fellow (0706)
- One-year appointments - eligible for annual renewal - up to a maximum of three years.
- Can be applied fo the following cases:
  - a visiting scientist/engineer permanently based at another institution who plans to return to it after a limited stay at the University
  - an individual from another institution or from industry invited to collaborate on University sponsored activities and who is established professionally in their field
  - other conditions deemed appropriate by the provost or vice president for research
- Upon approval by the vice president for research or delegate, individuals assigned to these titles may be considered for PI or Co-PI status on multiple submission basis
Postdoctoral Fellow (0715)
- One-year appointments - eligible for annual renewal - up to a maximum of five years.
- Previous time in a postdoctoral fellow position (whether paid or unpaid) at the University or at any other university counts towards this time limitation
  - (unless the area or discipline changes).
- Ph.D. must have been received within the past three years.
- Current minimum annual salary is $56,484.
- This title is used for the traditional postdoctoral assignment intended to provide a training program of advanced academic preparation and research training under mentorship of a more experienced scientist/scholar.