Any faculty member, department chair, or dean involved in the promotion review (Section A.2) with an actual or potential conflict of interest related to a candidate (e.g., spouse, partner, Ph.D. advisor, postdoctoral mentor, etc.) must recuse themselves from the review, discussion, and vote on that candidate.
For purposes of this provision, a conflict of interest exists in the following situations:
- A member of the promotion review committees (BC/EC, ad hoc promotion review committee or CAC), the department chair, or the dean was either a respondent or complainant in a University misconduct matter, and the promotion candidate was an opposing party in the same matter (i.e., one was a complainant and the other a respondent)
- The complainant alleged that the respondent’s misconduct was directed against or harmed the complainant
- The matter resulted in a finding that the respondent committed a policy violation or engaged in behavior subject to discipline
For purposes of this provision, a potential conflict of interest exists when the Faculty Affairs team, in consultation with the Office of the Vice President of Legal Affairs, determines that the underlying facts in a given scenario cause the appearance of a conflict that undermines University confidence in the fairness of the process.
- This determination is final.
The dean should contact the provost’s Faculty Affairs team regarding voting eligibility in the event of similar situations that did not result in a finding or that are under investigation at the time of the dossier review.