Use the following tables to determine when records are eligible to requested to be disposed based on the retention codes and the years records are required to be retained.
Submit your Request to Dispose of Records no earlier than the month following the month the records are eligible to be disposed.
Fiscal Year-end Calculations - Use for FE
Determine when records are eligible to be requested to be disposed based on the fiscal year the record was created and the number of years after the end of the fiscal year records are required to be retained.
Submit your Request to Dispose of Records no earlier then the month AFTER the records become eligible for disposition.
Requests during Current Fiscal Year | Future Fiscal Years You can plan ahead for the retention required for records you are creating during each fiscal year | ||||||
Requests During FY19-20 (Sept 2019 - Aug 2020) | Requests During FY20-21 (Sept 2020 - Aug 2021) | Requests During FY21-22 (Sept 2021 - Aug 2022) | Requests During FY22-23 (Sept 2022 - Aug 2023) | Requests During FY23-24 (Sept 2023 - Aug 2024) | Requests During FY24-25 (Sept 2024 - Aug 2025) | Requests During FY25-26 (Sept 2025 - Aug 2026) | Requests During FY26-27 (Sept 2026 - Aug 2027) |
|---|---|---|---|---|---|---|---|
| FE + 1 = 08/2018 | FE + 1 = 08/2019 | FE + 1 = 08/2020 | FE + 1 = 08/2021 | FE + 1 = 08/2022 | FE + 1 = 08/2023 | FE + 1 = 08/2024 | FE + 1 = 08/2025 |
| FE + 2 = 08/2017 | FE + 2 = 08/2018 | FE + 2 = 08/2019 | FE + 2 = 08/2020 | FE + 2 = 08/2021 | FE + 2 = 08/2022 | FE + 2 = 08/2023 | FE + 2 = 08/2024 |
| FE + 3 = 08/2016 | FE + 3 = 08/2017 | FE + 3 = 08/2018 | FE + 3 = 08/2019 | FE + 3 = 08/2020 | FE + 3 = 08/2021 | FE + 3 = 08/2022 | FE + 3 = 08/2023 |
| FE + 4 = 08/2015 | FE + 4 = 08/2016 | FE + 4 = 08/2017 | FE + 4 = 08/2018 | FE + 4 = 08/2019 | FE + 4 = 08/2020 | FE + 4 = 08/2021 | FE + 4 = 08/2022 |
| FE + 5 = 08/2014 | FE + 5 = 08/2015 | FE + 5 = 08/2016 | FE + 5 = 08/2017 | FE + 5 = 08/2018 | FE + 5 = 08/2019 | FE + 5 = 08/2020 | FE + 5 = 08/2021 |
| FE + 6 = 08/2013 | FE + 6 = 08/2014 | FE + 6 = 08/2015 | FE + 6 = 08/2016 | FE + 6 = 08/2017 | FE + 6 = 08/2018 | FE + 6 = 08/2019 | FE + 6 = 08/2020 |
2020 Request to Dispose Calculations for AC, AV, CE, LA, US + N
For requests in 2020, determine the earliest month/year the records are eligible to be requested to be disposed based on the month/year the record was created or became inactive and the number of years (N) records are required to be retained. For retention by academic semesters, refer to Retention by Semester or End of Class below.
In the table below, find the month of your request in the first column and then find the corresponding retention years in the top row to determine the latest month/year from which records are eligible to be disposed. If your records require longer retention than 15 years, subtract the number of years of retention from the current year to determine the latest year from which records may be disposed, and then choose the month preceding the month of your request.
Submit your Request to Dispose of Records no earlier then the month AFTER the records become eligible for disposition.
The month of the request | Required Retention Years | 0 | + 1 | + 2 | + 3 | + 4 | + 5 | + 6 | + 7 | + 8 | + 9 | + 10 | + 11 | + 12 | + 13 | + 14 | + 15 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
After Close (AC), Administrative Value (AV), Life of Asset (LA), Until Superseded (US) | |||||||||||||||||
| January 2020 | 12/2019 | 12/2018 | 12/2017 | 12/2016 | 12/2015 | 12/2014 | 12/2013 | 12/2012 | 12/2011 | 12/2010 | 12/2009 | 12/2008 | 12/2007 | 12/2006 | 12/2005 | 12/2004 | |
| February 2020 | 01/2020 | 01/2019 | 01/2018 | 01/2017 | 01/2016 | 01/2015 | 01/2014 | 01/2013 | 01/2012 | 01/2011 | 01/2010 | 01/2009 | 01/2008 | 01/2007 | 01/2006 | 01/2005 | |
| March 2020 | 02/2020 | 02/2019 | 02/2017 | 02/2017 | 02/2016 | 02/2015 | 02/2014 | 02/2013 | 02/2012 | 02/2011 | 02/2010 | 02/2009 | 02/2008 | 02/2007 | 02/2006 | 02/2005 | |
| April 2020 | 03/2020 | 03/2019 | 03/2017 | 03/2017 | 03/2016 | 03/2015 | 03/2014 | 03/2013 | 03/2012 | 03/2011 | 03/2010 | 03/2009 | 03/2008 | 03/2007 | 03/2006 | 03/2005 | |
| May 2020 | 04/2020 | 04/2019 | 04/2017 | 04/2017 | 04/2016 | 04/2015 | 04/2014 | 04/2013 | 04/2012 | 04/2011 | 04/2010 | 04/2009 | 04/2008 | 04/2007 | 04/2006 | 04/2005 | |
| June 2020 | 05/2020 | 05/2019 | 05/2017 | 05/2017 | 05/2016 | 05/2015 | 05/2014 | 05/2013 | 05/2012 | 05/2011 | 05/2010 | 05/2009 | 05/2008 | 05/2007 | 05/2006 | 05/2005 | |
| July 2020 | 06/2020 | 06/2019 | 06/2017 | 06/2017 | 06/2016 | 06/2015 | 06/2014 | 06/2013 | 06/2012 | 06/2011 | 06/2010 | 06/2009 | 06/2008 | 06/2007 | 06/2006 | 06/2005 | |
| August 2020 | 07/2020 | 07/2019 | 07/2017 | 07/2017 | 07/2016 | 07/2015 | 07/2014 | 07/2013 | 07/2012 | 07/2011 | 07/2010 | 07/2009 | 07/2008 | 07/2007 | 07/2006 | 07/2005 | |
| September 2020 | 08/2020 | 08/2019 | 08/2017 | 08/2017 | 08/2016 | 08/2015 | 08/2014 | 08/2013 | 08/2012 | 08/2011 | 08/2010 | 08/2009 | 08/2008 | 08/2007 | 08/2006 | 08/2005 | |
| October 2020 | 09/2020 | 09/2019 | 09/2017 | 09/2017 | 09/2016 | 09/2015 | 09/2014 | 09/2013 | 09/2012 | 09/2011 | 09/2010 | 09/2009 | 09/2008 | 09/2007 | 09/2006 | 09/2005 | |
| November 2020 | 10/2020 | 10/2019 | 10/2017 | 10/2017 | 10/2016 | 10/2015 | 10/2014 | 10/2013 | 10/2012 | 10/2011 | 10/2010 | 10/2009 | 10/2008 | 10/2007 | 10/2006 | 10/2005 | |
| December 2020 | 11/2020 | 11/2018 | 11/2017 | 11/2017 | 11/2016 | 11/2015 | 11/2014 | 11/2013 | 11/2012 | 11/2011 | 11/2010 | 11/2009 | 11/2008 | 11/2007 | 11/2006 | 11/2005 | |
Calendar Year-end (CE) Calculations | |||||||||||||||||
0 | + 1 | + 2 | + 3 | + 4 | + 5 | + 6 | + 7 | + 8 | + 9 | + 10 | + 11 | + 12 | + 13 | + 14 | + 15 | ||
| CE requests Jan through Dec 2020 | 12/2019 | 12/2018 | 12/2017 | 12/2016 | 12/2015 | 12/2014 | 12/2013 | 12/2012 | 12/2011 | 12/2010 | 12/2009 | 12/2008 | 12/2007 | 12/2006 | 12/2005 | 12/2003 | |
Retention by Semester or End of Class
Retention requirements for academic records often are by end of class or by the last semester the student was enrolled. Use the chart below to determine WHEN records are eligible to be requested to be disposed based on the semester the record was created plus the number of years records are required to be retained.
Cells highlighted in green below show records that are eligible for destruction now (fall 2019) based on the academic semester and the required retention years.
Submit your Request to Dispose of Records no earlier then the month AFTER the records become eligible for disposition.
Academic Year | Semester | Semester End | Required Retention Years | + 1 | + 2 | + 3 | + 4 | + 5 | + 6 |
|---|---|---|---|---|---|---|---|---|---|
| 2019-2020 | Fall Semester | 12/2019 | Records created in 2019-2020 semesters are eligible for disposition In: | 12/2020 | 12/2021 | 12/2022 | 12/2023 | 12/2024 | 12/2025 |
| Spring Semester | 05/2020 | 05/2021 | 05/2022 | 05/2023 | 05/2024 | 05/2025 | 05/2026 | ||
| Summer Semester | 08/2020 | 08/2021 | 08/2022 | 08/2023 | 08/2024 | 08/2025 | 08/2026 | ||
| 2018-2019 | Fall Semester | 12/2018 | Records created in 2018-2019 semesters are eligible for disposition In: | 12/2019 | 12/2020 | 12/2021 | 12/2022 | 12/2023 | 12/2024 |
| Spring Semester | 05/2019 | 05/2020 | 05/2021 | 05/2022 | 05/2023 | 05/2024 | 05/2025 | ||
| Summer Semester | 08/2019 | 08/2020 | 08/2021 | 08/2022 | 08/2023 | 08/2024 | 08/2025 | ||
| 2017-2018 | Fall Semester | 12/2017 | Records created | 12/2018 | 12/2019 | 12/2020 | 12/2021 | 12/2022 | 12/2023 |
| Spring Semester | 05/2018 | 05/2019 | 05/2020 | 05/2021 | 05/2022 | 05/2023 | 05/2024 | ||
| Summer Semester | 08/2018 | 08/2019 | 08/2020 | 08/2021 | 08/2022 | 08/2023 | 08/2024 | ||
| 2016-2017 | Fall Semester | 12/2016 | Records created | 12/2017 | 12/2018 | 12/2019 | 12/2020 | 12/2021 | 12/2022 |
| Spring Semester | 05/2017 | 05/2018 | 05/2019 | 05/2020 | 05/2021 | 05/2022 | 05/2023 | ||
| Summer Semester | 08/2017 | 08/2018 | 08/2019 | 08/2020 | 08/2021 | 08/2022 | 08/2023 | ||
| 2015-2016 | Fall Semester | 12/2015 | Records created | 12/2016 | 12/2017 | 12/2018 | 12/2019 | 12/2020 | 12/2021 |
| Spring Semester | 05/2016 | 05/2017 | 05/2018 | 05/2019 | 05/2020 | 05/2021 | 05/2022 | ||
| Summer Semester | 08/2016 | 08/2017 | 08/2018 | 08/2019 | 08/2020 | 08/2021 | 08/2022 | ||
| 2014-2015 | Fall Semester | 12/2014 | Records created | 12/2015 | 12/2016 | 12/2017 | 12/2018 | 12/2019 | 12/2020 |
| Spring Semester | 05/2015 | 05/2016 | 05/2017 | 05/2018 | 05/2019 | 05/2020 | 05/2021 | ||
| Summer Semester | 08/2015 | 08/2016 | 08/2017 | 08/2018 | 08/2019 | 08/2020 | 08/2021 | ||
| 2013-2014 | Fall Semester | 12/2013 | Records created | 12/2014 | 12/2015 | 12/2016 | 12/2017 | 12/2018 | 12/2019 |
| Spring Semester | 05/2014 | 05/2015 | 05/2016 | 05/2017 | 05/2018 | 05/2019 | 05/2020 | ||
| Summer Semester | 08/2014 | 08/2015 | 08/2016 | 08/2017 | 08/2018 | 08/2019 | 08/2020 | ||
| 2012-2013 | Fall Semester | 12/2012 | Records created | 12/2013 | 12/2014 | 12/2015 | 12/2016 | 12/2017 | 12/2018 |
| Spring Semester | 05/2013 | 05/2014 | 05/2015 | 05/2016 | 05/2017 | 05/2018 | 05/2019 | ||
| Summer Semester | 08/2013 | 08/2014 | 08/2015 | 08/2016 | 08/2017 | 08/2018 | 08/2019 | ||
| 2011-2012 | Fall Semester | 12/2011 | Records created | 12/2012 | 12/2013 | 12/2014 | 12/2015 | 12/2016 | 12/2017 |
| Spring Semester | 05/2012 | 05/2013 | 05/2014 | 05/2015 | 05/2016 | 05/2017 | 05/2018 | ||
| Summer Semester | 08/2012 | 08/2013 | 08/2014 | 08/2015 | 08/2016 | 08/2017 | 08/2018 | ||