Saving and Exporting email from Outlook is useful for many reasons, not the least of which is Open Records Requests.
Saving email to a single text file from Outlook on Windows
There are several ways to save or export email out of Outlook for Windows. The most supported format is simply a single text file, although individual texts files for each email or an Outlook mailbox folder are also options. This wiki covers saving as a text file from the Outlook application.
In the simplest terms, if the number of emails are limited to a few criteria, highlight those emails and go to the File Menu and choose Save As and save the format as Text Only. A single text document will be created that will contain all the emails you selected. Do this for Inbox, Sent or any mailbox folders you might need. | |
If the date range is specific or large, search for it in the search field at the top of your Inbox, Sent or other other folders using this format: Ex: 6/1/2018 .. 6/15/2018 Note: The two periods between the date range are important. Once the search as returned results, highlight those emails and follow the Save As instructions above. |
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You may choose to do an advanced search on a certain date range depending on the request and the level of folder organization you have. In Outlook, go to the Folder menu and choose New Search Folder. |
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| Scroll down and choose Create a custom Search Folder. Click on Choose to provide custom criteria. |
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Give your search criteria folder a name and click on Criteria.. |
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| In the windows that opens, choose the Advanced tab and select the Field type for Date/Type fields. From that list, choose Received. |
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Further customize the date Received field by choosing between and specifying a date range following this example format: 6/1/2018 and 6/15/2018 Click Add to list. Select OK and get back out to your Outlook interface. Your new search folder should appear in your folders list. You can then select the emails within and save following the method above. |
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