All receipts and invoices must be itemized.
Download Receipt Coversheet, complete form and attach required materials as single PDF document, send to EM-Reimbursements@austin.utexas.edu
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Coversheet Instructions
» Complete top section and sections A, B, or C as applicable.
A - Blanket OOEF
- Event(s) covering multiple dates in a program.
- One Blanket OOEF may be used throughout the entire program.
B - Single OOEF
- Event taking place on a single date.
C - Non-OOEF/Non-Travel
- Expenses not tied to an event or travel-related.
Materials for Payment
» Save all associated files as a single PDF document.
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- Receipt Coversheet
- One coversheet used per vendor
- Must include total number of attendees (if applicable)
- Approved OOEF (if applicable)
- Must be fully signed by all parties
- Itemized Invoices
- Exempt from Texas state sales tax
- Fully executed /wiki/spaces/embusinessservices/pages/35848539 (if applicable)
- Must be fully signed by all parties
State Sales Tax
Per UT Entertainment policy HBP 9.1.1.M.1.f., the university is exempt from state sales tax.
Texas Sales and Use Tax Exemption form must be presented to vendors at the time of purchase.
Prior to payment submission, event staff reviews entire invoice for accuracy. If sales tax is included, event staff must contact vendor to remove sales tax and resend amended invoice.
Staff Reimbursement
Send PDF file to:
EM-Reimbursements@austin.utexas.edu
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