Enrollment Management follows The University of Texas at Austin Handbook of Business Procedures Travel Policy found here. This policy supplements the University's travel policy and applies to all to departments and units reporting to the Office of Enrollment Management. Unit heads may implement a more restrictive internal policy in coordination with Enrollment Management Business Services. All travel expenditures must serve a business purpose.

A. Introduction

All travelers should submit an electronic /wiki/spaces/embusinessservices/pages/35848372 for business travel.  Prior approval for all business travel is required for absences of employees from the campus or other designated headquarters for periods of four hours or more during the normal working period, whether or not there is a cost to the university.  Prospective employees (traveler type P on an RTA) also require prior approval before travel dates. Non-employees and students not traveling as employees (traveler types N and S) are not required to have prior approval. All travelers must submit an RTA before claiming travel reimbursements. Payment Services does not require travel authorization for personal absences such as vacation.

Approval of an RTA is delegated to the immediate supervisor.

An RTA includes:

• Traveler's name
• Traveler type (E for employee, P for prospective employee, N for non-employee, S for student)
• Dates of travel
• Destination
• Purpose of travel
• Benefit of travel
• Disposition of traveler's job duties
• Account to be charged for travel expenses, if applicable

Appropriate arrangements for disposition of the faculty or staff member's normal duties must be made in advance of the travel. If classes are to be missed, a qualified member of the instructional staff shall be identified to and approved by the departmental Chairman as a substitute instructor. Under normal circumstances, classes should not be rescheduled.

The RTA provides the authorization to charge the specified account for centrally billed travel expenses, if applicable.

Additional approvals or preparations may also be required.

B. Washington D.C.

Before an employee travels to Washington D.C., the Office of State-Federal Relations (OSFR) must be informed about the timing and purpose of the trip. Section W of the electronic Request for Travel Authorization (RTA) must be completed. A report based on the section W information is generated and sent to OSFR.

Office of State-Federal Relations (OSFR)

C. Foreign Travel

Some foreign destinations are considered restricted regions and travel must be approved by the International Oversight Committee. For information on this policy and its procedures, go to the International Office’s UT Travel Policy to Restricted Regions Web page. Travelers must also comply with UTS190 International Travel Policy.

D. Changes to Travel Plans

Some changes to travel plans, such as travel dates more than one business day outside the originally approved absence or additional destinations, require approval via an amended RTA. Other changes to travel plans, such as accounts that are to be charged for travel expenses, encumbrances, estimated expense breakdown, and traveler's name, may also be changed.