All About UEX

What is UEX and who are UEX students?

• UEX is University Extension, which offers UT approved cirriculum with UT instructors.  
• UT Austin admission is not required to register and earn credit thru UEX
• Some UEX classes are self-paced and do not have traditional semesters
• UEX courses show up on official transcripts and can count toward degrees
• The term UEX in our parlance also covers "correspondence" classes.  
• These courses are not considered "in-residence" courses.
• Students can be UEX-only, in which case they are not enrolled at UT and have a PROGRAM-CODE = 'E0100' - See *ADCODE under Irregular, or they may be co-enrolled (UEX courses plus regular enrollment with sch-major)

UEX on Student Records

• UEX classes never go on File 50, only File 149
• UEX classes can be found on File 149 in SP-CLASSES array
• The 149 record that contains UEX classes semester is numbered like any regular semester, 2,6, or 9, but for display purposes (such as on NRRECS/SH), the semester is manipulated to be 1, 5, 8
• Though not admitted to UT, E0100 students DO have a File 50 record that keeps their name and contact info etc. but will have no sch-maj or classificaton, and the 50 record is not marked audited
• UEX classes do not go onto student's record until completed, and even if completed and loaded for the current semester, it goes on a File 149 record that will be specially created to hold the UEX data
• For reference, on Grade Night, for admitted students, a 149 record for the current semester is created and then the student's current classes/grades are moved over to it from File 50 before the semester is switched to the new semester, but we must check to see if a student who is co-enrolled (UEX and regular classes) might already have their current 149 rec that was made to hold completed UEX classes
• When E0100 student is admitted as regular student, program code E0100 goes away, other data is updated, the File 50 record AUDIT-SW = 'A', FSE is applied
• UEX coursework can be posted retroactively

Note: credit by exam also shows on File 149 SP-CLASSES array

Note: all of a students' classes, past, present, regular, UEX/corr, credit by exam, can be found using NRR$SACC

How does the SP-CLASSES array get updated on File 149?

NRF$AHU1 is AIM

SP-GRADES fields updated by NRU$SCG1/NRBUSL

Batch processes:

Duplicate sp-class listings are removed by NRPB362B/NRGRDE

    NRJGB362 - Back out for NRJG0362

               Backs out updates from multiple runs of NRJG0362

               Manual - hasn't run since 10/2011

SP-class data loaded by NRPBCE15 / NRGRDE DCE's Weekly Corr/Ext Upload: Update module

    NRJGCE1 P - GRADES - DCE Weekly Cor/Ext Completed Course Upload

                         Division of Continuing Education's Correspondence Course Grade Upload. This is a rewrite of Job Stream 274

                         Autosubmit - every Monday

SP-class data loaded by NRPBCE25/NRGRDE DCE's Semester Ext Course Upload: Update Module

    NRJGCE2 P - GRADES - DCE Completed Extension Courses Semester Upload

                         Division of Continuing Education's (DCE's) Completed Extension Courses Upload for the Semester

                         manual run semesterly by Dalton or Reg IT

SP-class data updated by NRPBGB10/NRGRDE - Apply GPA updates for grade processing.    

SP-class data updated by NRPBGB11/NRGRDE - Backout GPA updates for grade processing.        

SP-class data updated by NRPU3621/NRGRDE - DESC: ADVANCED PLACEMENT WORK UPDATE.

* NRRECS interface:    

NRTP4U01/NRRECS - Update NR-CLASSES for a EID and CCYYS (1 of 2)

NRPT4U02/NRRECS - Update NR-CLASSES for a EID and CCYYS (1 of 2)

NRTPNC01/NRRECS - Past semester classes changes - *NRRECS NC

NRTPNP01/NRRECS - Past semester classes changes for odd semesters - *NRRECS NP

UEX and transcripts

• UEX classes appear on Official transcripts
• E0100 students cannot order electronic transcripts, but they can order Official and Unofficial transcripts, either in-person or through the online Transcript Order System (OTOS)
• UEX classes can take awhile to show up on transcript after completed - per Jim Bullock: "There can be a latency of as much as a semester between the time a student finishes an extension course and the time it is added to 50 or 149, depending on timing.  Correspondence courses are quicker, as there is a weekly batch update from UEX whenever the student finishes those online."
• If E0100 student has no classes listed yet, they are barred from ordering a transcript
• The website hints at a 6-month timeframe in which to order UEX transcripts - there is no programmatic nor business rule that anyone can recall that gives a reason for this

UEX and GPA

UEX and NSC reporting

UEX and GI Bill Certification

UEX and certificates

For the purposes of determining the most recent post-degree semester with coursework to assign a certificate conferral CCYYS, semesters with UEX classes only will count.  For example, this is common with the Business Foundations certificate

UEX APIs

• So while we are referring to both extension and correspondence as UEX above, here they will be referred to separately because there's different api's for each. 

Extension API

• SM = CEN$DEG2, PDA = CEDPDEG2
• Call it with a UIN and CCYYS. Can return current and future extension courses (past ones are on File 149 as stated above).
• You could call it with a CCYYS of 20000 which is the designation they used to refer to non-semester courses (correspondence). 
  • Apparently this doesn't always work well though and it's best to use the other API.