HUB/SB Staff Associate Responsibilities
Daily Checks
Review BFS Tracker “PMCS HUB PAR” for Payment Applications & Invoices to ensure PAR forms are included and filled Delete invoice from email once PAR form is verified. Review paid pay applications & invoices for HUB payments. Pre-Proposal Most of the time pre-proposals are held at 1301 East Bid Attend and do cursory review. Make sure a HUB Review This means checking original approved HSP to see who If an existing subcontractor/sub-consultant (HUB or Check Status of projects -Contract On Job Follow up with HUB vendors to notify
|
Monthly Checks
PMCS Reporting Copies of Go to HUB Staff Associate would have to be added by Go through Delete Attend monthly Job Order Contractors meetings |
Miscellaneous Work
Develop HUB Sub-list for projects going out for solicitation. Review specs for potential subcontracting opportunities and put together a HUB sub-list to be posted as a package on Electronic State Business Daily (ESBD) or General Contractors to use for soliciting HUB firms. This involves going to CMBL and entering commodity codes (found in commodity book) and load into an excel spreadsheet.
Link to CMBL.
Need to download two different lists. The first using “HUBs Only” and second using “HUBs on CMBL”. Remove any duplicates. Have a different worksheet or tab for each scope of work in the Excel file.
Establish subcontractor training program and networking program with JOC General Contractors to inform the HUB community about UT Standards, the RS Means process, safety requirements, insurance, bonding, etc. Develop a plan and schedule location, time and date with presenters.
AD HOC Reporting – Provide reports to HUB Director as needed, identifying trends of General Contractors and Professional Service Providers on HUB utilization.
Contact HUB vendors with expiring certification to reapply for HUB certification or consider mentor/protégé.
Meet with HUB firms to discuss PMCS solicitation process and how to find their areas of interest. Encourage HUB vendors to attend pre-proposal conferences to network with general contractors and any outreach events.