McCOMBS OFFICE365 & EMAIL MIGRATION: SATURDAY, MARCH 31st (7:00AM - 1:00PM)

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Migration: What to Expect

What to expect with Migration

When is the migration happening?

Saturday, March 31st (7:00AM - 1:00PM)

Your mailbox will be briefly unavailable while it is in transit

Your mailboxes will be offline for several hours during the Migration window. If you are try to access your mailbox during this time, you will receive a message that your mailbox is inaccessible.

New incoming email will be held in a queue while your mailbox is moved and will be delivered to your mailbox once its migration complete

The Office 365 Exchange servers always receive mail in an incoming queue before delivering mail to the appropriate mailbox. At the point when your mailbox is unavailable during its migration, the server will simply hold your incoming email in this queue until your mailbox becomes available once again. Once your mailbox becomes available, your incoming queued mail will be delivered to that mailbox.

After the Migration

Log into the Outlook Web App (OWA) to confirm migration

The following guide will walk you through how to access Outlook Web Access (OWA)

Outlook Web App

Bookmark OWA

Bookmark this URL if you use OWA frequently.

Re-configure your desktop email client

The following guides will walk you through configuring your desktop client to connect to an Office 365 mailbox:

Re-configure Your Mobile Devices

The following guides will walk you through configuring your mobile device to connect to an Office 365 mailbox:

Mobile Device Settings

*The guides above work for most mobile phones and devices but set up varies according to make, model and operating system. If you are having any issues re-configuring your device, please contact Tech Support for assistance.

Post Migration Support

Computer Services & ITS will have full on-site support beginning on Monday April 2nd at 8:00AM throughout the week (until we are done).

Migration: Frequently Asked Questions

Things You Need to Know

Will my email change?

No. You will continue to use your current firstname.lastname@mccombs.utexas.edu to send and receive email after the migration.

Will I continue to log into my computer the same way?

Yes. You will continue to log into your computer using your EID and EID password.

Will I log into my email the same as I do now?

Yes and No.

When you log into Outlook Web Access (OWA) post migration to verify your account was migrated successfully, you will use your EID and EID password.
You will not need to download any updates or new software.
You will still use your same Outlook Client, but you will use your NEW Outlook profile post migration: firstname.lastname@mccombs.utexas.edu and your EID password.

What is being migrated?

See PRE-MIGRATION STEPS

What's not being migrated?

See PRE-MIGRATION STEPS

Do I need to do anything to prepare for this?

YES: See PRE-MIGRATION STEPS

Let's get prepared!

Computer Services will be sending frequent updates and communications all during this process.

Please review all updates when you see them, and if you have any questions or concerns please bring them up with us as early as possible.

General FAQ's

Do I have to be migrated?

Yes.

Does this migration affect everyone?

Yes. This migration affects everyone with an @mccombs.utexas.edu address: Faculty, Staff, PhD Students, Full-time MBA Students.

Will I be able to access my email during the migration?

No. You will be unable to access your @mccombs.utexas.edu account during the migration.

Can I use my current Outlook client after the migration?

Yes. You will continue to use your current Outlook client after the migration (or other desktop client - i.e. Apple Mail, etc...)

Will I have to reconfigure anything ?

Yes. ALL desktop, laptop, and mobile device email clients must be reconfigured with a new profile, after the migration to reconnect with your mailbox.

How will I know when the migration is complete?

We will provide migration updates on the Migration Home Page.

Bookmark this Wiki page and check back often

Will all of my email migrate?

Yes. (See PRE-MIGRATION STEPS for exceptions)

Will my calendar migrate?

Yes.

Will my contacts be migrated?

Yes.

Will my distribution lists be migrated?

Yes.

Will shared mailboxes still function the same way as they do now?

Yes. All permissions will be migrated.

Will I lose any of my information during the migration?

See PRE-MIGRATION STEPS - ASAP

Don't see your question here

Check out Microsoft's Office Help and Training page
Check out Microsoft Office Quick Start guide
Microsoft also has some great training videos you can watch to become familiar with using Office 365 applications. Please visit the Office Training Center

MIGRATION: DATES and INFORMATION

PRE-MIGRATION STEPS DEADLINE

FRIDAY, MARCH 30th (5:00PM)

McCOMBS OFFICE365 & EMAIL MIGRATION

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