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Scheduling the Meeting via the Desktop App

  • Launch Zoom
  • Click the Schedule button on the Home screen
  • The Schedule Meeting window will open

  • Update the Topic of the Meeting
    • Set the time and date details
  • Always Generate the Meeting ID Automatically
  • Check Only authenticated users can join
    • Important: Use the dropdown menu to select Sign in to Zoom
    • If you skip this step, the default is UT-only, so any planned visitors can't log into the Meeting
  • For Video, turn both Host and Participants off by default. Video can be turned on by users afterward.
  • For Audio, select Telephone and Computer Audio
    • This allows more attendance options for anyone traveling that would otherwise be unable to attend
  • Leave Calendar on Outlook

Zoom Schedule

  • Expand the Advanced options
    • Select your preferences
    • If you have a TA or another user helping with the meeting, you can assign them as Co-Host
      • Alternative hosts must be entered in the "EID e-mail" format (example: TheirEID@eid.utexas.edu)

Zoom Advanced

You are now ready to Host a Meeting!

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