Zoom - Scheduling a Meeting

Scheduling the Meeting via the Desktop App

• Launch Zoom
• Click the Schedule button on the Home screen
• The Schedule Meeting window will open

• Update the Topic of the Meeting
  • Set the time and date details
• Always Generate the Meeting ID Automatically
• Check Only authenticated users can join
  • Important: Use the dropdown menu to select Sign in to Zoom
  • If you skip this step, the default is UT-only, so any planned visitors can't log into the Meeting
• For Video, turn both Host and Participants off by default. Video can be turned on by users afterward.
• For Audio, select Telephone and Computer Audio
  • This allows more attendance options for anyone traveling that would otherwise be unable to attend
• Leave Calendar on Outlook

• Expand the Advanced options
  • Select your preferences
  • We recommend muting participants upon entry
  • For more information about Recording your Meetings, please visit Recording a Meeting
  • If you have a TA or another user helping with the meeting, you can assign them as an Alternative host
    • Alternative hosts must be entered in the "EID e-mail" format (example: TheirEID@eid.utexas.edu)
• Click Save

• The Meeting invite will open in an Outlook window

You are now ready to Host a Meeting!