Scheduling a Meeting
We suggest scheduling meetings via the web site. You can find your meetings and schedule new ones by clicking "My Meetings" on the menu on the left.
About The Meeting Time
The start time of a Zoom meeting is semi arbitrary. Meetings scheduled for a single date can be started at any time, until 30 days past the time specified in the meeting settings. And, recurring meetings don't expire until 365 days after the last time it was used.
This means you have a great deal of flexibility to reschedule your meeting or have follow ups without having to actually change anything in Zoom.
Suggested Settings
We suggest the following settings for your meeting, but you are free to set it up however you wish.
| Setting | Suggested | Note |
|---|---|---|
| Registration | Registration will allow you to have your participants register with their e-mail, name, other questions, and custom questions. More information can be found in the follow link: https://support.zoom.us/hc/en-us/articles/211579443-Registration-for-Meetings | |
| Meeting ID | Generate Automatically | Generating your meeting automatically allows for each meeting you create to be unique and only the people with that meeting information can join that meeting. |
| Meeting Password | Unchecked | With this box checked the invited participants will need to do more steps to join your meeting. by unchecking this box it allows for the participants to join quicker. |
| Video | "On" for both Host and Participant | This just enables the use of video for the meeting. Attendees can still elect to mute their video. |
| Audio | Both | Enabling telephone for audio provides a way for participants who lack internet, or have poor internet, to dial in with a regular phone. Providing dial in with toll-free numbers requires the meeting be hosted by a Pro User. |
| Meeting Options | Check "Enable join before host" | This will allow your participants to join the meeting before you do. Otherwise, they will get a message that the meeting has not begun. |
| Record the meeting Automatically | For Pro Users the record option is available to allow you to record your meeting In the cloud. |
Inviting Participants
After saving the new scheduled meeting, the window will refresh and will then present you with your "Meeting ID" and the "Join URL".
At minimum, all you need to do to invite people to the meeting is copy the Join URL and share it.
To craft a better invitation, click the "Copy the Invitation" button to the side of the Join URL. Copy the text in the window that appears and send that in an email to your invitees.
Re-Use Of Meeting IDs
About Meeting ID:
You can start your meeting at any time after you scheduled it.
Non-recurring meeting ID will expire 30 days after the meeting is scheduled or started. You can also re-start the same meeting ID within the 30 days.
Recurring meeting ID will expire 365 days after the meeting is started on the first occurrence. You can re-use the meeting ID for future occurrences.
Help On Zoom's Web Site
You can find more detailed instructions, including how to use the Zoom app to schedule and invite, on Zoom's comprehensive help pages.