Users

• Proceed to https://zoom.education.utexas.edu
• Sign in using your correct UT EID

Scheduling a Meeting Instructions

The following link is a short "how to" video on how to setup a meeting

https://support.zoom.us/hc/en-us/articles/201362413-How-Do-I-Schedule-Meetings-

For more information on how to schedule a meeting you can scroll down on that same linked page and there are step by step instructions on the Web Tab.

You will want to make sure that the following settings are setup correctly in your scheduled meeting.

• Video: "On" for both Host and Participant
• Audio: "Both"
• Meeting Options: Only check "Enable Join Before Host"
• Registration: DO NOT CHECK " Required" (on Pro status user view only)

• After you have ensured all the settings are correctly selected, at the bottom of page you will click the "Save" option and it will create your meeting.
• After clicking save the window will refresh and will then present you with your "Meeting ID" and the "Join URL". 

Inviting Participants

To invite Participants to your meeting click the "Copy the Invitation" button to the side of the "Join URL" (on the page that auto-populated immediately after hitting "Save" from the steps above)

• After you click the Copy Meeting Invitation it will show a pop-up with the invitation to be copied with a "Copy Meeting Invitation" button 
• You will insert the copied information in an separate email to send to the participants.

• If you hit the Enter key after the URL it will make the URL clickable for the invited participants.

Invited Participants

• The participants will click the link they received in the email to join the Zoom meeting.

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