Scheduling Options

When you want to Schedule a Meeting, you can customize your meeting with the following options:

1. Topic: Enter a topic or name for your meeting.
   1. Start: Select a date and time for your meeting. You can start your meeting at any time before the scheduled time.
   2. Duration: Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time.
   3. Time Zone: By default, Zoom will use your computer's time zone. Click the drop-down menu to select a different time zone.
   4. *Recurring meeting: Choose if you would like a recurring meeting (the meeting ID will remain the same for each session)
      1. This feature is imperative for online class meetings as it can be posted in Canvas without needing to be updated every session
2. Video: 
   1. Host:  Choose if you would like the host video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.
   2. Participant:  Choose if you would like the participants' videos on or off when joining the meeting. Even if you turn off, the participants will have the option to start their video.
   3. Audio:  Choose whether to allow users to call in via Telephone only, Computer Audio only, Both, or 3rd Party Audio (if enabled for your account).

3. Advanced Options:  Click on the arrow to view additional meeting options.

   Required Meeting Password

   This setting is automatically turned on but is highly recommended that it be turned off for ease of use by students.

   1. Enable join before host: Allow participants to join the meeting without you or before you join. The meeting will end after 40-minutes for Basic (free) users if 3 or more people join the meeting.
   2. Mute participants on entry: If join before host is not enabled, this will mute participants as they join the meeting. Participants can unmute themselves after joining the meeting. 

      1. Muting Participants On Entry

         We highly  recommend that the "Mute participants on entry" option be used whenever possible, for whatever classroom environment you may be emulating. This allows students who may be in loud areas, who may not be quite yet prepared for class, or who might have any other myriad situation, to join the meeting without interrupting the flow of instruction or other disrupting the instructor or other students.
      2. Note: To mute all participants currently in a meeting, see the options to manage participants.
   3. Use Personal Meeting ID: Check this if you want to use your Personal Meeting ID. If not selected, a random unique meeting ID will be generated.
   4. Record the meeting automatically: Check this if you want the meeting to be automatically recorded. Select if you want it to be recorded  locally  (to your computer) or to the cloud (zoom.us/recording).
   5. List on Public Event List: Post the meeting on the public meeting/webinar list so that anyone can view it. We recommend you add a meeting password to secure your meeting.
   6. Alternative hosts: Enter the email address (theusersEID@eid.utexas.edu) of another Zoom user who is Licensed - to allow this user to start the meeting in your absence. Read more about Alternative Hosts.