General information
Full-time faculty members may request modified instructional duties (MID) for one long session semester (i.e. fall or spring) when certain personal circumstances prevent them from being able to perform their classroom teaching duties, and when such modifications are found to be in the interest of the University's instructional programs. MID allows the faculty member to substitute other pre-approved workload (research, service) for their classroom teaching duties. MID may be requested by any member of the faculty appointed full-time on the instructional budget in a long session semester.
MID is not a leave, does not stop the probationary clock, and modifies the faculty member's normal classroom teaching duties with non-instructional work as outlined in HOP 2-2240 Modified Instructional Duties.
Faculty who are approved for MID are not removed from the instructional budget, and are expected to continue to fulfill all of their other duties as members of the faculty during the period of modification. MID does not require a Faculty Request for Leave form or adjustment in Workday.
Where justified, a tenure-track faculty member may make a separate request for an extension of the probationary period.
Modified Instructional Duties should not be used where use of sick leave and/or Family Medical Leave is applicable. For example, a faculty member out for the birth of a child should use sick leave and/or FML while under doctor's care, but approved Modified Instructional Duties would cover the remainder of the semester. (See COE: Sick Leave and FML - Faculty for guidance on the use of sick leave and FML.)
Process
1) Before beginning, review HOP 2-2240: Modified Instructional Duties and EVPP: Modified Instructional Duties for detailed guidance and instructions.
2) Department AM submits form "Modified Instructional Duties" at Faculty Affairs/APS ServiceNow: Complete Forms.
- In the section "Required Approval Routing," add the following:
- Dean's Staff: Karla Steffen. Field is required in COE
- Dean or Dean Designate: Beth Maloch
- In the section "Required Approval Routing," add the following:
3) If the MID is approved, the department should also notify the faculty member of the following in writing:
Use of available sick leave should be entered as an Absence in Workday. View the eLearning guide for Faculty to Request Sick Leave in Workday. Family Medical Leave may be used in conjunction with sick leave and should be recorded when applicable. NOTE: In accordance with HOP 5-4210, Sick leave may not be used in conjunction with Parental Leave or Family and Medical Leave once an employee has recovered from the temporary incapacity related to pregnancy. More information can be found at Handbook of Operating Procedures 5-4210.
Additional resources:
- See the Workday Instructional Guide (W.I.G.) “Request Sick Leave – Faculty”. A video demonstration is available at Vimeo: Request Absence.
- Learn how to locate leave balances on a payslip in the Understanding Your Payslip: Workday Process Overview.
Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
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