DocuSign Forms for the College of Education

Interns

Instructions for Submitting Cooperating Teacher Observations
Student, obtain a copy of your CT observation from your CT. Either have your CT email you an electronic version or take a picture of the document.
Let CT know in advance that DocuSign will be used to submit the CT Observations and that you will be starting the process.
Click the link below titled Submit Cooperating Teacher Observation via DocuSign.
Enter the routing information:
- Your name and email address
- CT’s name and SCHOOL DISTRICT email address
- Field supervisor’s name and email address
Be very careful to enter the email addresses correctly.
Click Begin Singing button.
Fill out the top part of the form on the next webpage.
Click the Attachment button and upload the CT observation.
Click the Sign button. Select a signature from the 11 pre-formatted styles.
Click Finish button.
DocuSign will route the document to CT for their signature. Email to CT will come from UT Field Experiences via DocuSign (dse@docusign.net). The field supervisor will get a copy.
DocuSign will email you AFTER CT signs. The document is now complete. Click the View Completed Documents link in that email.
Click the download button on DocuSign website. See screenshot below.
Choose the “Combined PDF” option and save the file to you computer.
Rename the file by adding a 1, 2, 3, etc at the end to indicate the observation number within the semester.
Upload the signed CT Observation to your UT Box student cohort folder.  Your Coordinator will give you access.
Submit Cooperating Teacher Observation via DocuSign
Instructions for Submitting Log of Observations and Active Engagement
Submit Log of Observations and Active Engagement via DocuSign
Reflection Form of Observations and Active Engagement
UT Pre-Student Teacher Field Based Observations and Active Engagement Log

Student Teachers

Instructions for Submitting Cooperating Teacher Observations
Student, obtain a copy of your CT observation from your CT. Either have your CT email you an electronic version or take a picture of the document.
Let CT know in advance that DocuSign will be used to submit the CT Observations and that you will be starting the process.
Click the link below titled Submit Cooperating Teacher Observation via DocuSign.
Enter the routing information:
- Your name and email address
- CT’s name and SCHOOL DISTRICT email address
- Field supervisor’s name and email address
Click Begin Singing button.
Fill out the top part of the form on the next webpage.
Click the Attachment button and upload the CT observation.
Click the Sign button. Select a signature from the 11 pre-formatted styles.
Click Finish button.
DocuSign will route the document to CT for their signature. Email to CT will come from UT Field Experiences via DocuSign (dse@docusign.net). The field supervisor will get a copy.
DocuSign will email you AFTER CT signs. The document is now complete. Click the View Completed Documents link in that email.
Click the download button on DocuSign website. See screenshot below.
Choose the “Combined PDF” option and save the file to you computer.
Rename the file by adding a 1, 2, 3, etc at the end to indicate the observation number within the semester.
Upload the signed CT Observation to your UT Box student cohort folder.  Your Coordinator will give you access.
Submit Cooperating Teacher Observation via DocuSign
Instructions for Submitting Student Teacher Attendance Log
Submit Student Teacher Attendance Log via DocuSign
Student Teacher Attendance Log - Blank

Field Supervisors

Coordinators

Instructions for Distributing and Completing Attendance Logs — Log samples added 11/27/18
Your preservice teachers should use the appropriate log for their semester as an attendance log at their field placement. This sign-in log will serve as documentation of their attendance. At the end of the semester, students (under your guidance) will complete a digital version that will go through the DocuSign process to obtain the CT’s electronic signature and then eventually be uploaded to each student’s UT Box folder.
DISTRIBUTING THE LOGS
Download the appropriate log for your cohort (Intern I/II or Student Teaching). The log is an Excel spreadsheet. We provide a blank version and another with dates pre-filled for the upcoming semester.
You will notice that there are columns for Hours Observing CT Teach, Hours of Active Engagement with Students, and Active Engagement (AE) Type. This documentation is required by TEA.
- Each coordinator should enter the dates for the weeks when your cohort starts and ends the semester. If you use the pre-filled version, you may need to add or delete weeks to fit your cohort’s semester. Remember to adjust the sum formulas in the total cells at the bottom to account for any added weeks(rows).
- The Coordinator or Field Supervisor should copy a sheet for each student and put it in a folder or binder in the school office of the field placement. (In most schools, there is in a binder or folder in the office marked UT Interns).
- Coordinators should download the digital version with dates to their desktop for use at the end of the semester.
- The Coordinator or Field Supervisor should instruct Intern I & Intern II students to:
  - Initial each day they are at field placement.
  - Indicate how they spent their time actively engaged at field placement that day "AE Type", according to the legend at the bottom of the log. (In general, for each day in field placement, pre-service teachers will always have a #1 (interacting with students); Most Intern I students have a 1, 2, and 4 almost every day in field placement. NOTE: Student teachers do not have to indicate their type of engagement/observation on their log.
  - Leave the columns “Hours observing CT Teach” and “Active Engagement with Students Hours” BLANK. You will complete these with your students at the end of the semester.
COMPLETING THE LOG
Prior to the seminar, Coordinators will fill in the digital version of the log with the documented hours below. These numbers are representative of a typical Intern I and Intern II week. Require pre-service teachers to bring their attendance logs to an end of the semester seminar, Coordinators/Field Supervisors should instruct pre-service teachers in how to complete the log.
Intern I
- Interns put their digital initials in the applicable days for each week. If a student missed a field placement day and made it up on a Friday, they should indicate so with initials.
- Hours Observing CT Teach: 3 hours per week
  The agreed upon “Hours Observing CT Teach” is 2 hours on the full day and 1houronthe half day at field placement for a total of 3 hours per week.
- Hours of Active Engagement with Students: 7 hours per week
  The agreed upon “Hours of Active Engagement with Students” is 4 hours on the full day and 3hoursonthehalfday at field placement for a total of 7 hours per week.
Sample Observations and Active Engagement Log for Intern I
Intern II
- Interns put their digital initials in the applicable days for each week. If a student missed a field placement day and made it up on a Friday, they should indicate so with initials.
- Hours Observing CT Teach: 4 hours per week
  The agreed upon “Hours Observing CT Teach” is 2 hours daily x 2 days per week for a total of 4 hours per week.
- Hours of Active Engagement with Students: 8 hours per week
  The agreed upon “Hours of Active Engagement with Students” is 4 hours daily x 2 days per week for a total of 8 hours per week.
Sample Observations and Active Engagement Log for Intern II
Student Teachers
Student Teachers will enter their time (in-out) for each day of attendance.
Sample Student Teacher Attendance Log
UPLOADING COMPLETED LOG VIA DOCUSIGN
Students should submit their attendance log via DocuSign using the corresponding link in either the Interns or Student Teachers section above. The CT will sign the log.
Students are required to upload the signed log to their UT Box Cohort student folder. Please give students "Viewer Uploader" permission to their folder.
UT Pre-Student Teacher Field Based Observations and Active Engagement Log - Blank
Student Teacher Attendance Log - Blank
Coordinator's TEA Candidate Records Checklist (coming soon)

Cooperating Teachers

Interns and student teachers have been instructed to collect CT observations from you. They will initiate the DocuSign submission process. Expect an email from “UT Field Experiences via DocuSign.” That email will contain a “Review Document” link where you will sign electronically.

DocuSign Assistance

If you have any issues with DocuSign, please contact the ITO Help Desk, help@education.utexas.edu.