Page menu:

1) Become familiar with COE resources on Box

Tenure-track and tenured faculty searches only

a) COE-HR-All Departments Faculty Recruiting YY-YZ

b) COE-HR-[DEPT NAME] Recruiting YY-YZ

All searches

Suggested uses:

• Upload recruiting documents as relevant for convenient reference that will later be included in the PAR:

  • PDF of the job posting from UT Austin: Faculty Careers.

    • This posting satisfies the EVPP requirement to include a copy of the job posting from Interfolio, and prints to PDF more easily than the version directly from Interfolio. The 5- or 6-digit number at the end of the URL for the Faculty Careers posting will be the Job ID entered into the PAR. See COE: PAR - T/TT Electronic Document Processing Guide > tab "Section 7" > "Job Posting Number".

  • Upload copies of the On-Campus Interview Request Memo (COE Recruiting Process, tab "Phase 2") and Hire Recommendation Summary Report (COE Recruiting Process, tab "Phase 3"), which include information needed for the Appointment Process Summary, a document included in the PAR.

• Give committee members access to the subfolder for their posting, to upload applicant rubrics, interview questions, etc.

• Remember that all documents on Box are subject to open records requests. Be sure all added users understand this.

2) Post the position on Interfolio

a) Download the COE job posting template from Box (see step 1 above). Use this to write the job posting.

b) Before posting to Interfolio, confirm that both the department chair and Senior Associate Dean have approved the posting exactly as it is.

c) Post to Interfolio. 

• Follow the instructions at COE: Interfolio for Administrative Staff > Posting a position in Interfolio.

• See Interfolio: Create a Position for an interactive tutorial including a software simulation.

d) Strongly recommended: Complete all sections of online Interfolio Faculty Search Administrator Training (estimated completion time: 45 minutes)

3) Assign appropriate Interfolio roles to search committee members

See COE: Interfolio for Administrative Staff > Assigning Interfolio roles to search committee members.

4) Update "Stages of Faculty Searches" spreadsheet on Box

(Tenured and tenure-track faculty searches only)

Update regularly throughout the process. See step 1 on this page.

5) Complete the hire process

Follow guidance on the "Hire process" tab on the appropriate page:

• COE: Hiring Tenure-Track Faculty

• COE: Hiring Tenured Faculty

6) Close the position

Immediately after the conclusion of a faculty search and/or once the posting is no longer needed, the department should close the Interfolio position (archive) and indicate an outcome. For searches that did not result in selection of a candidate, add a note about why no selection was made (e.g., cancelled due to lack of funding, position no longer needed, lack of qualified applicants, etc.).

See COE Recruiting Process > After the conclusion of the search.

Online training for this step is available at the following links:

• Close a Position - Interfolio Faculty Search Institutional Administrator Training 

• Interfolio — Close a Position and Select Applicant(s)

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.