2014-09-16 Meeting Notes DPIG

• This is easier for folks cause the event automatically shows up for people's calendar

• Everyone seemed to be okay with the standing meeting
• Ece - same group, but there is changing attendance with each meeting
• Jennifer - The group was resuscitated a year ago so if we want better attendance to the meetings we might want to promote the group more widely, make sure that we ask department heads to send the announcements out to internal listservs
• Melanie - historical background on the group: when Jennifer came on board about a year ago, the thought was to schedule a per month meeting as opposed to past once-a-semester meetings, the wiki and listserv were already set up; we then moved into wanting to meet more regularly so we could gain momentum in certain areas; the formality and the makeup of the group has changed overtime
• Jennifer - do we want to revisit scope: should this be campus-wide or should we limit this to the people doing digital preservation work
• Adam - it might be worthwhile to do a "thing" each semester such as a presentation on work being done or a digital preservation check in booth, from which you could have a sign up list to see who is interested
• Jennifer - PCL is working on a digital scholarship symposium in the future and this group might be able to cosponsor or work out our participation in an event like that
• Adam - something that educates people about what we do; "manage your metadata workshop" that might be good for faculty because there is work going on to produce and self-managing those projects
• Melanie - this was originally convened as an internal knowledge share, so the idea of promoting/publishing our expertise may be something we could do using other means; however people in the group are eager to "do something", to have an action item or a series of action-oriented goals to focus our attention towards per semester
• Adam - what is useful is to identify who has material, who is doing the work of digital preservation out there on their own and could benefit from expertise

• The College of Liberal Arts building will hopefully be the new location

• Idea to have more structured crowd-sourcing of agenda: set up the expectation for everyone to contribute up to three updates ahead of time.
• Jennifer - When we have had meeting where the only agenda items are round robins, the meeting do go long...you just may not know what people may talk about ahead of time
• Adam - that way if you saw the items, you could make decisions about meeting prioritization

• Environmental scan for complex object management on campus - we might look towards data management plans
• Jennifer - possibly use the digital humanities list as a way to ask about who is involved in that process
• Adam - on the archeology side, Brian Roberts (in the Dean's office in COLA) has been put in charge of TARL (they manage all the site files for Texas 75K records) and part of Roberts charge is to look at the management of digital archaeological data; this could be a starting point for identifying complex objects on campus; Astrid Rungaler (mesoamerican archeologist) is interested in people on campus management digital archaeological complex objects (photogrammetry/structure-from-motion/RTI); Mesoamerican archaeologists have concerns about security of digital photographs of archaeological data (Sydney mentioned national heritage rules that complicate digital humanities)
• Melanie - subject liasons in the PCL may have some knowledge about who, in their assigned departments, would have complex digital data; even if they don't they may be able to disseminate information from this group in regards to gauging needs or preferences related to digital preservation
• Adam/Melanie - what we may want to do is identify/focus on a target audience
• Jennifer - Ece and Jennifer are developing a survey on digital scholarship and maybe we could add some questions about digital preservation concerns in that
• Ece/Jennifer/Jessica - take a look at survey questions for the digital scholarship survey and add some or contribute some more specific digital preservation questions
• Jessica/Adam - a wiki or other venue for resources and recommendations that would formalize our capacity as a group
• Ece - It would be helpful to have feedback about the contents of the survey and the best way to disseminate it
• Melanie - would Ece and Jennifer be willing to share the survey on the wiki or is this something we could create a focus group for
• Adam - It would be good to include Architecture again about their interest in the environmental scan for complex objects
• Jennifer - when you send out the reminder for the meetings, it might be good to send out a link to the last meeting notes
• Sydney - we want to make sure that the subject bibliographers are aware of our efforts on this front and equipped to spread the word/make connections if/when the opportunity comes up in their liaison duties - make sure they know about the digital humanities and the digital preservation listservs, etc.

ASMP includes DAM Task Force to address enterprise level management of assets:

• learning objects
• Electronic Document Management System that automates records retention rules

As experts, we should be participating in these conversations now, making recommendations during the decision making process.

Can we identify members of the Transforming UT governance structure that we could/should be talking to? Ideas for getting audience/making our voices and concerns heard:

• Engaging Maryrose Hightower-Coyle (Records Management Officer)
• Invite folks from Task Force and other committees in governance to our meetings for conversations

Jennifer - can we be doing more to get faculty involved in these conversations?

Adam - observes that faculty are being pushed further out of the loop on these decisions

Melanie and Jennifer are going.

Ece and Adam are very interested in attending/networking, but the cost is prohibitive.

Jennifer - excited about iSchool student poster on Austin Fanzine Project's work creating and implementing a metadata schema and data visualization.

Are there networking/meetup opportunities outside the formal conference program for those not registered? Melanie and Jennifer will look into that and ways to report out to those interested but not formally attending.

Melanie - starts new job as Metadata Coordinator at UT Libraries Monday, September 22nd. Eager to begin working with everyone, but will have to wait on scheduling meetings/making commitments just yet.

Jennifer - Austin Archives Bazaar coming up October 19th, 2-6pm, 20+ Central Texas archives representing in one big room. Plentiful volunteer base, $$ raised. Encouraging turnout, distributed promo fliers and stickers.

Adam - working with a CS student developing a tool for image metadata extraction/ontology building/RDF XML export, looking for consultation on Dublin Core. Jennifer, Sydney, and Melanie all interested to hear more, be part of future meeting/conversation.

• Paloma mentioned Pool Party utility (upload thesauri, download ontology)
• Jennifer suggested http://www.metadatagames.org/ as similar/complementary purpose
• Sydney suggested connecting student with Jon Gibson at PCL to discuss recent work on Dublin Core/VRA XML for works with multiple affiliated images

Adam - just back from NEH Digital Project Startup Grant meeting in DC, heard about other projects that may be of interest:

• UCLA VSim project - Lisa Snyder - Archive of 3D things
• pulling poems out of digitized newspapers via image recognition (Sydney: Another Link to a similar project where text was mined for images is http://www.bbc.com/news/technology-28976849) 
• personal archiving of others' websites you frequently visit
• Not too much info publicly available yet - check NEH grants database for abstracts
• Adam could share more info/details as needed