2016-03-03 Meeting notes

• Mark Myers and TSLAC, did the assessment with Kentucky
• Mark Phillips - UNT, peer review with
• Possibly looking for other folks that want to be involved - TDL
• Summer working group around TRAC
• Summer iSchool intern working on documentation and working on the gap analysis

• Do other campuses have enterprise Open Refine applications?

David:

• Creating a schedule to find a sweet spot between metadata creation system/speed and functionality v. getting a lot of stuff in the system at once
• M-F, schedule that uses the full 24 hour cycle for ingest, metadata creation, adding datastreams, QC
• Digital Repo Meeting inviting UT Libraries has been transformative
• We should think about timing our ingest as a campus comparing across different content models
• Pulling resources together like macros - what will that central documentation repository look like, standards for versioning submission, etc.
• It would be great for Maryrose and Marianna to come and talk about Documentum and DAMS on campus

Elizabeth:

• Fairly new position at the Hogg, she is starting with nothing
• She is trying to figure out where all the files are and gather them and prioritize the preservation of certain records
• No system in place as of yet
• She is trying to up her metadata game in terms of having a metadata schema for
• Talking to Melanie and Aaron about DAMS and the campus wide DAMS for Hogg

Marianna

• Been here for 4.5 months, and now Maryrose is pulling her into Documentum meetings and data management committee and she hopes to be able to report out on those in the future
• She attended ARMA and there was a City of Austin presentation on negotiating enterprise metadata standards
• Data management committee - focused on transactional data from business-critical applications like HR, Parking & Transportation,

Ashley:

• To get ready to get second copies off to Iron Mountain, they realized there was no physical tape manifest so Ashley has been creating that
• She has photographed all the labels of the tapes and OCR them but it didn't work, so she manually entered in some data and then batch renamed the image files
• She assigned a filenaming convention for mirroring the actual organization - getting physical control over what's happening
• The project has suggested improvements in the whole tape vaulting process
• Starting on the actual build-out of the archival back-end and she is combing the documentation to send him all the preservation minded functions to implement - they are using Fedora 4 so she's learning about that in advance of the repositories on campus migrating from Fedora 3 to Fedora 4
• Mabye Maria could come and give a content modeling talk

Theresa:

• Just started as Post-Custodial Archivist at the Benson
• Finishing up on the LADI project
• Metadata clean-up will be next

Abby

• Has been having meetings with other folks at HRC about purchasing a subscription for Archive-It
• Working with Archivematica and revising her workflow so she isn't doing things in BitCurator that Archivematica already does - because the most recent version of Archivematica incorporates alot of BitCurator functionality
• TIS is setting up a test instance of Islandora for Abby to test on ingesting born-digital records