Roles and Responsibilities
Roles	Recruitment Committee Chair Graduate Coordinator Graduate Students (5-6)
Responsibilities of All Committee Members	Provide input into, plan, and execute recruitment activities and events Actively participate in all admissions meetings Prepare materials, schedules, surveys, presentations, etc. needed for and in preparation of recruitment online event and campus visit.
Additional Responsibilities of the Admissions Chair	Coordinate and facilitate all meetings of the Recruitment Committee. 1 meetings in early October; 1-2 meetings after admissions meeting; 2-3 meetings in January. Oversee the planning and preparation of recruitment activities. Coordinate with the Department Chair on recruitment related issues Select and announce date for recruitment event (late summer/early September) Available budget for recruitment activities (e.g., flight reimbursements, meals, hotel, etc.) Pizza (or other food) lunch for recruitment committee Other issues as they arise Coordinate with the Graduate Coordinator on the planning and execution of recruitment activities and events The Graduate Coordinator will Make hotel reservations as soon as we have approval from department chair regarding budget. Will cancel any hotel rooms that are not needed. Reserve rooms needed in HDFS during recruitment weekend (e.g., conference rooms, seminar room, etc. Provide recruitment committee chair and department chair with a copy of the budget from a previous year Coordinate with admissions chair to obtain list of prospective students and send out invitations to prospective students. Will require for graduate coordinator to edit the prospective student survey and seek feedback from recruitment chair. Will require for graduate coordinator to edit the invitation letter as needed (after discussing with recruitment committee on needed edits). Seek feedback on letter from recruitment chair. Match prospective students with a graduate student mentor. Make reservations for restaurants (Thursday dinners and Saturday brunch) Request parking passes for student volunteers who drive prospective students around OR plan using ride share companies. Order breakfast for Friday morning. Procures thank you cards for volunteers and helps distribute them. Email faculty about times to meet with students during recruitment weekend and develop faculty-prospective students meeting schedule. Seek feedback from recruitment chair. Edit feedback survey for faculty and students and send out survey to students and faculty Friday night or first thing Saturday morning. Organizes faculty and student feedback into spreadsheet used for the admissions meeting. Reach out to admissions chair for a copy from previous years. This needs to be done by Monday following the recruitment event. Coordinate with graduate students to accomplish tasks and activities needed for a successful recruitment event (e.g., welcome bags, send out volunteer surveys, send out potluck sign up, matching volunteers, etc.). Coordinate with accounting office to pay for all recruitment related expenses. Serve as point of contact for prospective students. Address other issues as they arise. Coordinate with Graduate Students on the planning and execution of recruitment activities and events Graduate Students will Prepare welcome bags & cards. Edit and send out the volunteer survey by mid-December. Send out a potluck sign up two weeks before the recruitment event. Match volunteers to prospective students (this is the most time consuming task and it helps to have 2 students work together). Develop prospective student page with headshots. Develop itineraries for each prospective student. Assist graduate coordinator with developing the faculty-prospective student meeting schedule. Organize an international student orientation, including the development of any materials. Participate in all recruitment activities. Match prospective students with mentors and lead communication with graduate students. Edit surveys or other materials. Assist with any recruitment related issues that might arise. Share all necessary information from the Recruitment Committee with the larger HDFS faculty throughout the planning process. Coordinate and facilitate seminar the week before recruitment weekend to give faculty an overview of planned activities and share weekend schedules. Seek input from all faculty regarding recruitment activities and events Coordinate with the admissions committee regarding faculty and student evaluations of prospective students. Coordinate and participate in all recruitment events (e.g., student orientation, breakfast, seminar, etc.) Coordinate with graduate advisor and director of the lab school about orientations and lab school tours during recruitment weekend. Write up the general recruitment schedule and share with faculty. Participate in admissions meeting, taking notes to help with identifying prospective students and sending out invitations. Ask faculty to identify mentors for prospective students and share with graduate coordinator. Request donations from department chair and/or faculty for Alamo gift cards. Organizes a small pizza party for recruitment committee. Seeks feedback from faculty regarding the faculty-prospective student interview schedule.

Roles and Responsibilities

Roles

Recruitment Committee Chair
Graduate Coordinator
Graduate Students (5-6)

Responsibilities of All Committee Members

Provide input into, plan, and execute recruitment activities and events
Actively participate in all admissions meetings
Prepare materials, schedules, surveys, presentations, etc. needed for and in preparation of recruitment online event and campus visit.

Additional Responsibilities of the Admissions Chair

Coordinate and facilitate all meetings of the Recruitment Committee.
- 1 meetings in early October; 1-2 meetings after admissions meeting; 2-3 meetings in January.
Oversee the planning and preparation of recruitment activities.
Coordinate with the Department Chair on recruitment related issues
- Select and announce date for recruitment event (late summer/early September)
- Available budget for recruitment activities (e.g., flight reimbursements, meals, hotel, etc.)
- Pizza (or other food) lunch for recruitment committee
- Other issues as they arise
Coordinate with the Graduate Coordinator on the planning and execution of recruitment activities and events

The Graduate Coordinator will

- - Make hotel reservations as soon as we have approval from department chair regarding budget.
    - Will cancel any hotel rooms that are not needed.
  - Reserve rooms needed in HDFS during recruitment weekend (e.g., conference rooms, seminar room, etc.
  - Provide recruitment committee chair and department chair with a copy of the budget from a previous year
  - Coordinate with admissions chair to obtain list of prospective students and send out invitations to prospective students.
    - Will require for graduate coordinator to edit the prospective student survey and seek feedback from recruitment chair.
    - Will require for graduate coordinator to edit the invitation letter as needed (after discussing with recruitment committee on needed edits). Seek feedback on letter from recruitment chair.
  - Match prospective students with a graduate student mentor.
  - Make reservations for restaurants (Thursday dinners and Saturday brunch)
  - Request parking passes for student volunteers who drive prospective students around OR plan using ride share companies.
  - Order breakfast for Friday morning.
  - Procures thank you cards for volunteers and helps distribute them.
  - Email faculty about times to meet with students during recruitment weekend and develop faculty-prospective students meeting schedule. Seek feedback from recruitment chair.
  - Edit feedback survey for faculty and students and send out survey to students and faculty Friday night or first thing Saturday morning.
  - Organizes faculty and student feedback into spreadsheet used for the admissions meeting. Reach out to admissions chair for a copy from previous years. This needs to be done by Monday following the recruitment event.
  - Coordinate with graduate students to accomplish tasks and activities needed for a successful recruitment event (e.g., welcome bags, send out volunteer surveys, send out potluck sign up, matching volunteers, etc.).
  - Coordinate with accounting office to pay for all recruitment related expenses.
  - Serve as point of contact for prospective students.
  - Address other issues as they arise.
  - Coordinate with Graduate Students on the planning and execution of recruitment activities and events

Graduate Students will

- - Prepare welcome bags & cards.
  - Edit and send out the volunteer survey by mid-December.
  - Send out a potluck sign up two weeks before the recruitment event.
  - Match volunteers to prospective students (this is the most time consuming task and it helps to have 2 students work together).
  - Develop prospective student page with headshots.
  - Develop itineraries for each prospective student.
  - Assist graduate coordinator with developing the faculty-prospective student meeting schedule.
  - Organize an international student orientation, including the development of any materials.
  - Participate in all recruitment activities.
  - Match prospective students with mentors and lead communication with graduate students.
  - Edit surveys or other materials.
  - Assist with any recruitment related issues that might arise.

Share all necessary information from the Recruitment Committee with the larger HDFS faculty throughout the planning process.
Coordinate and facilitate seminar the week before recruitment weekend to give faculty an overview of planned activities and share weekend schedules.
Seek input from all faculty regarding recruitment activities and events
Coordinate with the admissions committee regarding faculty and student evaluations of prospective students.
Coordinate and participate in all recruitment events (e.g., student orientation, breakfast, seminar, etc.)
Coordinate with graduate advisor and director of the lab school about orientations and lab school tours during recruitment weekend.
Write up the general recruitment schedule and share with faculty.
Participate in admissions meeting, taking notes to help with identifying prospective students and sending out invitations.
Ask faculty to identify mentors for prospective students and share with graduate coordinator.
Request donations from department chair and/or faculty for Alamo gift cards.
Organizes a small pizza party for recruitment committee.
Seeks feedback from faculty regarding the faculty-prospective student interview schedule.

2023-2024 Recruitment Committee
Graduate Chair	Elma Lorenzo-Blanco
Graduate Coordinator	Abby Black
Graduate Students

Roles and Responsibilities

2023-2024 Recruitment Committee

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