Only faculty, TAs and staff can see this page and perform these actions.

💻 🚨 Important Note: IT@UT can help you! 🆘 🛟

The wiki platform is supported by the university, which means that you can contact IT for support in all aspects of wiki management.

Wiki Admin Tasks

Other Admin sections:

User Admin

Wiki Admin Privileges

The UT Print Department EID can be used to sign in to the wiki as a master admin password. However, it is preferable that you sign in to the Wiki with your own EID. You can add yourself using the instructions below.

Current admins as of August 28 2023:

Annie Johnston
Blood, Audrey D
Hannah Spector
Print Box Account (this is the same the Print Department EID)
Kerry Maguire

Add a new user to the wiki

Adding a user to a group is important because it dictates what they can add/edit/delete on the Wiki.

About Groups

About groups + space permissions

Important: The user must have had to log in to the wiki system at least once for them to be added. To do this they must:
1. Visit the print wiki (being on this page right now counts)
2. press the log in button on the top right corner
3. log in with their EID
To add someone new as a wiki editor, make sure you, a current editor, are logged in
Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
Press "Custom space user management"
Above "Membership," press "Add Users"
In the Select Groups field, begin typing the entire group name. The groups are:
1. utprint-facultystaff
2. utprint-grads
3. utprint-ta
4. utprint-risofellows
5. utprint-students
In the Select Users field, type in the person's EID, email, or name
People can be members of multiple groups.
If the user says "deactivated" on the groups page, then get them to do step 1 again. If that doesn't work, open a ticket with IT that explains they are deactivated and include the user's EID.

Admins only: Here is a video on how to add/remove people from admin groups on the wiki

You will only be able to see the video below if you are logged in as an admin. If not, you will get an error.

Error rendering macro 'excerpt-include' : User 'null' does not have permission to view the page 'How to add someone to the wiki'.

Video link (admins only): /wiki/spaces/utprint/pages/53092033

Add an editor to a single page

The user will have had to log in to the wiki system at least once.
Go into editing mode in a page. In the top R corner, press the + button.

See and Edit Groups; Delete members

About Groups

About groups + space permissions

Make sure you are logged in
Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
Press "Custom space user management"
In the left column, click on the group you would like to edit
You will be able to see the names of the group members in the right "Membership" column
Click on a member; you can now press "Delete User" above the membership column

Reordering sidebar

Make sure you are logged in
Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
Press "Reorder pages"
Drag and drop pages into desire hierarchy/order

Make a New Page

Press the create button at the top. The page will be created under the page you are currently on.
1. For example, if you are on Risograph, it will create a subpage of risograph. See reordering sidebar if you accidentally make it in the wrong place.
You can also create from a template. There are some "space templates" that will come up first that have been made to mimic pages on this site.
Macros are your friend! Insert one by pressing the plus at the end of the toolbar.

Change page permissions

About Groups

About groups + space permissions

Make sure you are logged in
Go to the page you want to restrict (e.g. Risograph is editable by riso fellows)
Press the three dots beside share
Press Restrictions
Choose "editing restricted"
Add the group you want to allow. Type the whole name, starting with "utprint"
1. utprint-facultystaff
2. utprint-grads
3. utprint-ta
4. utprint-risofellows
5. utprint-students

Etc.

Backup and/or make a printed book version of the wiki

Make sure you are logged in
Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
Go to "Content Tools"
Go to "Export" subheading
Export as XML or PDF, or even better, both! At least every 6 months, do a full XML/PDF/HTML backup.
1. PDF is what you want if you want to print it out. Make sure to check the page numbers option.
Let it do it's thing
When it's down, press "Download" under the progress bar.
Upload it to the Wiki Backup Box Folder. You can see previous downloads here.

Wiki Training for New Admin

New wiki admins should be trained on all of the above, plus macros. A comprehensive list is below:

User management: how to add new users, modify privileges of different user groups
Editing and viewing restrictions: how to add editing and viewing restrictions to pages and sections
Macros: how to use macros, including adding a table of contents and a page tree
Data organization best practice: how to use headers to generate a table of contents; how to use page trees and TOC; how to organize pages and sub-pages
How to backup wiki
How to ask IT for help with Wiki
How to make and use templates

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