New lab member to-do list 2023

New lab member to-do list 2023.docx

New Hires (Undergrad Researchers)

• Assign courses in UT Learn
• Give OH 102 safety training following the reference document
• Get UT EID, UT email, phone number, emergency contact, and emergency contact phone number from them
• Update the call tree and personnel contact list in Box
• Add them to UT HERD, send an invite to Labshake
• Get them to sign the BSL2 Manual using DocuSign
• Send the signed BSL2 manual and the filled out OH 102 form to EHS
• Add to WIKI page

New Hires (Permanent Staff)

• Get phone number, UT EID, UT email, emergency contact and emergency contact phone number
• Add to HERD
• Give tour of labs
• Complete the new employee orientation (https://hr.utexas.edu/current/new/new-employee-checklist)
• Tell them to get UT ID
• Tell them to choose desk/ assign desk
• Tell them to set up UT email- turn on 2-step verification
• Assign trainings on UT Learn
• Give OH 102 training
• Have them read and sign the BSL 2 manual
• Send signed BSL 2 manual and completed OH 102 form to EHS
• Invite to Clustermarket, Box, HERD
• Tell them to ask make accounts on Smart Sheets, and EMS
• Fill out key form for them to get keys
• Show them how to use Smart sheets and UT Market
• Order a computer/image or re-image an old computer
• Update call tree and personnel contact list in Box and print new ones to replace in 1.138, 1.124 and the BSL 2 manual
• If needed, email EHS to update the safety signs outside of each door and replace those
• Add to WIKI page