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Cfm tabs page
an.spaceKeyembusinessservices
colorPalettesDefault
tabsPageTitlePrepayments/Deposits
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To request a Purchase Order or Contract that includes a deposit or prepayment, please note:

  • Completed Prepayment Form (unsigned) must be attached to your Purchase Order Request or Contract Request

  • Any goods or services requiring a prepayment or deposit must include the Refund of Deposit Clause on either the Purchase Order, Contract, or vendor invoice:

    • Refund of Deposit/Prepayment.In the event this Agreement is canceled by <vendor name> for reasons not attributable to The University of Texas at Austin (university) or if canceled by the university for default of performance by <vendor name> or Force Majeure, then within 30 days after termination, <vendor name> will reimburse the university for all advance payments paid by the university to <vendor name> that were (a) not earned by <vendor name> prior to termination, or (b) for goods or services that the university did not receive from <vendor name> prior to termination.

✏️ This is the 'Prepayment or Deposits' tab. Start typing to add content, or click 'Publish'/'Update' to view the final result.


Cfm tabs page
an.spaceKeyembusinessservices
colorPalettesDefault
tabsPageTitleTerms & Conditions
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All purchases made by finds of the University of Texas at Austin are governed by general purchasing terms and conditions available here: https://utexas.app.box.com/v/order-terms-1


The university prefers not to agree to:

  • Non-refundable deposits

  • Conduct at event:

    • Example: You assume full responsibility for the conduct of all persons in attendance at your event and for any damage done to any part of our premises during the time of your event.


The university will not agree to any of the following:

Example: To the extent permitted by law, you agree to protect, indemnify, defend and hold harmless the hotel, owner and their respective employees and agents against all claims, losses or damages to persons or property including reasonable attorney’s fees arising out of or connected with your function, except those claims arising out of the sole negligence or willful misconduct of the hotel


Example: The parties agree that in the event that any dispute arises in any way relating to or arising out of this contract, the prevailing party in any arbitration or court proceeding will be entitled to recover an award of its reasonable attorney’s fees and costs.


Example: The parties agree that any dispute in any way arising out of or relating to this contract will be resolved by arbitration before JAMS/ENDISTUTE or the American Arbitration Association….


Example: You agree, if requested by us, to obtain and keep in force, during the term of its occupancy and use of our premises for your event, policies of our general liability insurance…



Cfm tabs page
an.spaceKeyembusinessservices
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tabsPageTitleVendor Lookup
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Please refer to Search for Vendor in UT Payment System to make sure you have made all necessary vendor-related provisions well in advance of a program.


Cfm tabs page
an.spaceKeyembusinessservices
colorPalettesDefault
tabsPageTitleExceptions
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All exception requests will require completion of the Non-Compliant Purchase Form as of 08/01/2024. If any attribute of your procurement method violates university policy, you will need to complete the Non-compliant Purchase Form to include with your request.

Repeated failure to ensure university policies are adhered to will cause purchasing requests to be denied and abilities to be revoked.