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Generally, purchases in the range of $0-$15,000 may be authorized via Purchase Order; however, there are times when vendors request signature on their contract or they require specific terms to provide a good/service. Submit a Contract Request with the following information:

• description of goods/service(s) needed

• vendor contract needing signature, reviewed for accuracy

• vendor information and EID

• total cost and payment breakdown (e.g. $cost/unit x #months)

• date span or receive date

• departmental account number

When procuring a good or service from an individual, you must always complete an Employee/Independent Contractor Classification Checklist (EICCC) to determine the most appropriate way to proceed with authorization. This form must be included with your Invoice Payment Submission Form when paying Independent Contractors.

For purchases over $15,000.00, your department is required to obtain a minimum of three quotes by mail, email, or fax and submit them via Contract Request with the following information:

• description of goods/service(s) needed

• vendor contract needing signature, reviewed for accuracy OR applicable contract template with detailed Scope of Work

• vendor information and EID

• total cost and payment breakdown (e.g. $cost/unit x #months)

• date span or receive date

• departmental account number

A good-faith effort should be made to include at least one quote from a minority-owned or woman-owned business.

In some instances, competition does not exist, or it is in the university’s best interest to use a particular product or service. If your purchase meets these conditions, attach a completed Exclusive Acquisition Justification Form (unsigned) to your Contract Request. Bidding may be bypassed at the determination of Central Procurement. Business Office Support Services will coordinate with Central Procurement to determine the best next steps and communicate via your request throughout the process. For more information about exclusive acquisition justifications, see the Handbook of Business Procedures 7.5.3. Exclusive Acquisitions.