Purpose:
To provide an overview and details regarding policies, procedures, and guidelines for attaining approval to extend a formal offer of employment to a professional track or temporary, non-tenured faculty member.
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Pool Posting: a generic posting in Interfolio that collects applications from individuals wanting to teach at UT for a given academic unit; enables units to hire temporary faculty (from the pool of applicants) when needed.
- Each academic unit in COLA creates a pool posting in Interfolio each academic year (AY).
- The posting title should be named: "<Unit Name> – 20YY-YY Non-Tenure Track Faculty Pool"
- ex. Rhetoric and Writing - 2023-24 Non-Tenure Track Faculty Pool
- This posting serves as the default job posting for temporary non-tenure-track applicants (and hires) for that year.
- Academic units planning to recruit for a specialized, unique, and/or longer-term position would create and post an ad on Interfolio separate from the unit's pool posting.
- In rare and unusual circumstances, with Dean approval, a posting waiver can be submitted to hire PTF.
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Process:
(for general details, such as how to complete a *DEFINE PAR, please see also PAR Handbook, TTT PAR page)
- Determine whether approval for an Instructional Overload (IOF) will be required. If so, follow the IOF wiki instructions.
- Create a faculty job requisition in Workday (see WIG for details)
- Assemble the items listed in the Provost’s PAR Checklist for non-tenured positions.
- Consult COLA guidance on percent time appointments to determine the correct FTE percentage for the hire
- Letters should be from faculty with terminal degrees who are capable of speaking to the applicant’s teaching abilities; at least one letter should be from outside the university;
- NOTE: Department Chairs/Center Directors may not provide a letter, as they constitute the hiring manager
- Appointments that did not require application to a job posting, require a completed Applicant Screening Questionnaire. Please consult the Provost's PAR handbook for examples of PTF/NTT hires that do not require postings.
- Consult our PTF/NTT PAR checklist for detailed instructions and additional assistance.
- Create and complete a PAR in DEFINE.
- Upon completion of data entry and document compilation, APP the *DEFINE PAR (routing it forward for review and approval), and upload PAR PDF packet and Word version of draft offer letter to the COLA PAR Submissions Portal.
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