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• For guidance, see COE: ServiceNow Forms

b) Complete all fields using information submitted by faculty member on COE MID Request:

• • Semester and year for which MID is being requested
  • Reason for request: Copy or summarize faculty member's explanation; do not include overly specific or confidential information (medical condition, for example)
  • Work to be done: Copy or summarize faculty member's explanation

c) In section Required Approval Routing," add the following:

• • Department Chair
  • Dean's Staff: Karla A Steffen (steffek)
  • Dean or Dean Designate: Beth Maloch (malochb)

If APS approves MID request, department will receive an automated email notification

Upon receipt of approval notification, department should:

a) Notify faculty member of the following in writing:

Use of available sick leave should be entered as an Absence in Workday. View the eLearning guide for Faculty to Request Sick Leave in Workday. Family Medical Leave may be used in conjunction with sick leave and should be recorded when applicable. NOTE: In accordance with HOP 5-4210, Sick leave may not be used in conjunction with Parental Leave or Family and Medical Leave once an employee has recovered from the temporary incapacity related to pregnancy. More information can be found at Handbook of Operating Procedures 5-4210.

Additional resources: 

• • • • • See the Workday Instructional Guide (W.I.G.) “Request Sick Leave – Faculty”. A video demonstration is available at Vimeo: Request Absence.
        • Learn how to locate leave balances on a payslip in the Understanding Your Payslip: Workday Process Overview.

b) Notify department chair and course scheduler as needed

c) Print approval notification to PDF and add to faculty member's personnel file.

d) Requests for tenured/tenure-track faculty only: Forward a copy of approval notification PDF to COE-FacultyAffairs@austin.utexas.edu for Dean's Office records.