1

PAR cover sheets

Unsigned. COE Faculty Affairs will obtain all signatures in DocuSign.

Use Green Output to print from DEFINE to PDF.

See guidance at COE: PAR FAQ - Green Output.

2

Current CV

An updated CV is required for professional-track faculty returning to UT after a break in service of over 3 years.

3

Reference letters

At least three. Must be signed, and on the referee's employer's letterhead. At least one must be from outside UT. Unsigned letters will not be accepted. The chair of the hiring department cannot be one of the references.

• If the letters come in via email, the email message from the referee must be printed out and submitted with the letter of recommendation. That email cannot be from a third party - it must be directly from the referee.

• If the faculty candidate has not worked from UT for more than three years, new letters of recommendation are required.

• If the PAR is for a new faculty position other than what the faculty candidate is currently assigned or has been assigned in the past, or is for a position in a different unit, three new letters are required.

• If the previous PAR is 18 or fewer months old, APS may waive the reference letter requirement on a case-by-case basis. To request a waiver, please submit a request through the Faculty Affairs & Academic Personnel Services Portal, and include the EID, PAR doc ID, and dates of previous reference letters. If the letter requirement is waived, the supporting documentation status for reference letters on the PAR should be marked as "On File," and a copy of APS' approval should be included in the PAR documentation.

4

Attachment A: Primary Language Determination Form

If Primary Language is not English, also see Attachments B-D below. 

COE Faculty Affairs can obtain signature on this form during approval routing in DocuSign.

• If creating a new PAR for a faculty member with a previous PAR on file, it is not necessary to submit another one. Indicate status "On File" in PAR section 7, "Supporting Documentation."

• See whether a PAR has previously been approved at Faculty Prior Approval Request > select "List PARs/Roster by EID" in the left-hand menu > enter EID in the appropriate field > check box "Get all records for EID"

Only if relevant

Complete these only if Attachment A above indicates that their Primary Language is not English

Attachment B Descriptions of Levels of English Proficiency

Does not need to be included in PAR packet, but provides definitions for completing Attachment C.

Attachment C Assessment of English Proficiency

Attachment D Appointment Status Recommendation

5

Applicant Screening Questions

Completed and signed by prospective hire. 

Form must be submitted with the PAR even if no recruiting is required.

Only if relevant

EVPP pre-approval documentation
(Distinguished Senior Lecturer and Professor ranks only)

Documentation of pre-approval from EVPP for hire made at Professor/Distinguished Senior Lecturer rank.

See tab "Process," step 2 for details.

6

DRAFT of offer letter

Prepared by hiring department. Include a "DRAFT" watermark on all pages. Draft should not be signed.

Use the appropriate EVPP Offer Letter Template, downloaded new each time to ensure the most current version is being used.

IMPORTANT: The draft does NOT represent an offer of employment, and the letter must not be signed by the prospective faculty member until after the PAR has been approved by the Dean's Office. If a draft is shared, it must be clearly communicated that the draft does not represent a final contract, and is contingent upon the Dean's approval.

Optional

Teaching Assessment

Recommended, but not required. 

Written by the hiring committee chair or department chair. Outlines the teaching experience of the faculty candidate, and an empirical evaluation of their teaching ability, along with a list of courses the faculty member will teach and how they are suited to teach those classes. Must be a signed, original document on university letterhead.