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PAR process overview

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When do I need to submit a PAR? 

PARs must be processed for hires of new faculty, and former faculty whose employment has been terminated. Faculty are not hired via Workday. Once the PAR is final-approved, EVPP loads the appointment into Workday via the PAR. 

A PAR is needed in the following situations:

• New faculty member who has never taught at UT Austin.

• Rehire of former faculty member whose position was terminated.

• Faculty member whose position has been inactive for longer than three years.

• Current UT Austin faculty or staff member, who will be instructor of record or hold another faculty role in a new, different unit.

If creating a new PAR for a faculty member with a previous PAR on file:

• Once the Primary Language Form is on file, another is not needed. Indicate "On File" in PAR section 7, "Supporting Documentation".

• APS may waive reference letters on a case-by-case basis, especially if the previous PAR was created within the past 18 months. Contact APS directly to request this, and include the faculty member's name, EID, and document ID and date of the most recent PAR.
  
  

A PAR is not required in these situations:

• Courtesy faculty positions (note that these are different from 0% FTE faculty positions). See COE: Affiliation and Courtesy > Courtesy Faculty.

• Retired faculty member returning to teach. See COE: Hiring Retired Faculty for other options.

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How do I look up prior PAR doc IDs for an existing faculty member?

There are two options, both using the faculty member's EID:

a) In DEFINE, type "FP1" in the "Command" line to go to "List Prior Approval Requests by EID." This screen will search only a year at a time, so if you don't know the Academic/Fiscal Year of the PAR, you'll need to enter tries in the "Year" field until results pop up. Try using the Hire Date listed in Workday.

b) Go to Faculty Prior Approval Request. From the "Navigation Menu" in the left-hand side bar, choose "List PARs/Roster by EID." Enter the faculty member's EID in the appropriate field. If you are unsure of the year of the PAR, check the box for "Get all records for EID."

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Processing a PAR

How do I process a PAR?

See EVPP: Prior Approval Request (PAR) Process.

See screen-by-screen instructions for processing a PAR in COE at COE: PAR - T/TT Electronic Document Processing Guide.

What account numbers should I use in the Funding Commitments section of the PAR?

See PAR - T/TT Electronic Document Processing Guide > tab "Section 2: Funding."

How do I process a PAR for a retired faculty member?

PARs are never used to hire retirees.  See COE: Hiring Retired Faculty.

I'm off-campus. How do I print a DEFINE screen or voucher cover sheet?

See ServiceNow: Printing DEFINE Screen or Voucher Cover Sheet from Off-Campus.

“Green Output” offers a way to save Mainframe documents as electronic ones - see more on Green Output below.

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Green Output

What is Green Output?

Green Output offers a way to "print" Mainframe reports and screens to .txt, .pdf, .xls, or .csv files instead of printing on paper via TID printer. Reports can be sent to a directory on Austin Disk, a secure online storage and sharing service available to all current UT Austin staff, students, and faculty.

PAR coversheets from *DEFINE FPM commands can be printed to PDF via Green Output for inclusion in PAR packets.

How do I know if I already have Green Output set up?

Use *DPUSER to verify that your access to the service is not already "Active."

• Log on to the Mainframe

• Once you reach your default COM-PLETE screen, you will see your Mainframe USER ID listed at the top of the page just to the right of the word USER

• Open DPUSER

• Input UP in the Command line and your USER ID in the USER ID/Dept field and press Enter to access your profile

• View the "Default all output to Green Output" field. If you see a "W", you already have access, if not click the Request button

How do I set up and/or use Green Output?

See ServiceNow: Setting Up and Managing Green Output

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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.