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Reminder: This article is a guide to the process but is not a substitute for the Provost’s Guidelines. An important part of managing and facilitating any major faculty review is to be certain to read the annual Provost’s Guidelines, as there may be changes--sometimes significant ones--from year to year.
CAVEAT: 9-13-24: Dear enterprising wiki readers, This page is under significant construction. Will notify departments when it’s ready. thanks! -ak
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Relevant Definitions:
Admin: For the purposes of this article: a shortened version of the term “Administrator” as defined in the Provost’s CPR Guidelines (sec. 2) “Administrator refers to A&P roles held by tenured faculty including but not limited to department chair, director, associate dean, dean, vice provost, senior vice provost, provost, vice president, president, etc.”
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Step One: Identification and Notification of Faculty RevieweesAll Completed by March 31. This step involves figuring out which faculty will undergo a CPR in the upcoming year. The process may be fairly simple, depending on the department and the previous experience of the staff member gathering the list, but the details included here are for the benefit of anyone starting from scratch or who might want to better understand how such lists are compiled.
General Note: Each academic department is expected to maintain their faculty records and to establish and maintain a method of internally tracking faculty reviews and their requirements. The Dean’s Office also tracks required faculty reviews for COLA faculty, but the number of faculty, departments, and variables involved necessitate that this function be shared at multiple levels to ensure accuracy.
A. Determine who is due for review.If the department does not already have a reliable set of records of their tenured and tenure-track review schedules:
Some additional considerations, once you have your tentative list: Q: What about endowment appointments? A: The current process for an initial appointment as the holder of an endowment in our college does not meet the criteria of a “full review” that would reset the CPR schedule. Endowment renewals are incorporated into the CPR process. Q: What if the faculty member will be on an approved leave in the AY they are scheduled for CPR? A: Depends on the answers to these questions:
Once you have established the faculty review timing and your department’s CPRs have been mapped out, we want to focus on the faculty for whom CPRs are due in the upcoming AY, which leads to B. Notification:As mentioned in the introduction, departments are responsible for sending written notifications to faculty due for CPRs on or before March 31 prior to the AY in which they will be reviewed.
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backgroundColorPalette | Default | direction | verticalStep 2: Determining Who Will Conduct the ReviewThis “step” is more of a series of related checks to help determine both 1) Who will conduct the review, and 2) Which procedures will apply to the review, based on the faculty member’s university appointment(s).
A. Who Will Oversee Review:A closer look at the “Who” of the review will help determine the “How” of the review. In general, CPRs will be conducted within a faculty member’s department and involve the department chair. Beginning in 24-25, the CPR will route from the department to the dean’s level for review and final ratings. However, there are two other factors that would vary review procedures: Admin roles and joint faculty appointments. SectionA.1: Admin or Not AdminAt different points along the process, the procedures differ depending whether or not the reviewee holds, or has held, an administrative appointment for at least one academic year during the period of CPR evaluation. (See Definitions) Some examples of how this could play out, based on the Guidelines:
These are just a few examples, but essentially, you’ll want to check the reviewee’s appointments (faculty jobs in WD) during the review period for the CPR and make sure to identify any Admin roles; i.e., A&P positions held, though not including “Faculty Associate” or “Program Director (Academic).” (See Definitions)
If any of your department’s faculty qualifies as an Admin or Former Admin, you will want to identify the Admin Supervisor for the appointment(s).
To sum up:
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A.2: Joint Appointments(See Definitions) Similar to the Admin check, but not the same.
B. Evaluation CommitteesThis article does not intend to duplicate everything included within the Guidelines; sec. 5.b. contains full details about peer review committees and their formation. Below, we highlight a few important points:
C. Path of ReviewThe information gathered in the previous steps will inform how the CPR will progress through levels of review. Will also lay out basic responsibilities for each level.
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Step 2.5: What about Deferrals?When: As soon as you know that the faculty member scheduled for CPR will meet the deferral request criteria. The Guidelines section 5.a.ii. specifies that a CPR may only be deferred if one of the following two circumstances applies; (quoting):
How to Request:
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Step 3: Reviewee Submits MaterialsDue Oct. 1 of Review AY The Guidelines section 5.d. includes a list of materials expected to form the basis of the CPR. Some of these items would need to come directly from the reviewee, but some will provided by the department.
Here are the required items listed in the Guidelines (* indicates department should be able to help provide):
The Guidelines also list optional items for the review. |
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Step 4: Initial Review ConductedDue Feb. 1 of Review AY
A. Report RequirementsAlthough the report is typically delivered in narrative form, we are providing here a list of required elements, which will vary by faculty rank and Admin involvement, as well as by individual (see table below). See also Guidelines sec. 5.e.1. & 5.e.ii. We also include COLA-specific requirements. REPORT REQUIREMENTS:
B. COLA CPR Summary FormCOLA’s CPR Summary Form will need to be added as a coversheet to the report, beginning with the initial level of review. About the form:
C. Sharing Initial Results with Reviewee
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Step 5: Supervisor’s ReviewIn general, this step varies depending on whether the supervisor of the CPR is the Chair (or jointly consulting Chairs) or is the Admin Supervisor, as determined earlier. This step involves either A or B, not both.
A. Chair(s) Review
B. Admin Supervisor Review
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Step 6: Dean’s Review (if Step 5 = Chair’s Review)This step will be a lot like the Admin Supervisor review version of Step 5 as it will be the final evaluation step of the CPR.
A. Dean’s Review
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Step 5.5ish: Additional Intensive Review (AIR)Deadline for completion: May 31 This step can be triggered by a number of different circumstances, including any of the following (sec.5.e.iv.):
A. Additional Intensive Review
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Step 7: Reporting to the Provost’s OfficeDue: June 15 The college is required to report the results of all CPRs of its faculty after the reviews have been completed.
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Unsatisfactory Rating(s)Per section 7 of the Guidelines, a rating of “unsatisfactory” for any CPR rating (overall or area) requires that the faculty’s direct supervisor work with the provost to formulate a ‘short-term development plan’. Process:
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Related Policies:
HOP 2-2150: Comprehensive Periodic Evaluation of Tenured Faculty
COLA Tenured Faculty Workload Policy (revised 2021)
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