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1) Become familiar with COE resources on Box

a) COE-HR-All Departments Faculty Recruiting YY-YZ

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• Upload recruiting documents for convenient reference that will later be included in the PAR:

  • PDF of the job posting from UT Austin: Faculty Careers.

    • This posting satisfies the EVPP requirement to include a copy of the job posting from Interfolio, and prints to PDF more easily than the version directly from Interfolio. The 5- or 6-digit number at the end of the URL for the Faculty Careers posting will be the Job ID entered into the PAR. See COE: PAR - T/TT Electronic Document Processing Guide > tab "Section 7" > "Job Posting Number".

  • Upload copies of the On-Campus Interview Request Memo (COE Recruiting Process, tab "Phase 2")and Hire Recommendation Summary Report (COE Recruiting Process, tab "Phase 3"), which include information needed for the Appointment Process Summary, a document included in the PAR.

• Give committee members access to the subfolder for their posting, to upload applicant rubrics, interview questions, etc.

• Remember that all documents on Box are subject to open records requests. Be sure all added users understand this.

2) Post the position on Interfolio

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d) Strongly recommended: Complete all sections of online Interfolio Faculty Search Administrator Training (estimated completion time: 45 minutes)

3) Assign appropriate Interfolio roles to search committee members

a) For information on user roles in Interfolio, see Interfolio — User Roles in Interfolio Faculty Search. Typically, the search committee chair(s) should be assigned as Committee Managers, and other committee members as Evaluators.

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See Interfolio: Setting Up Units and Users for additional information.

4) Update "Stages of Faculty Searches" spreadsheet on Box

Update regularly throughout the process. See step 1 on this page.

5) Complete the hire process

Follow guidance on the "Hire process" tab on the appropriate page:

• COE: Hiring Tenure-Track Faculty

• COE: Hiring Tenured Faculty

6) Close the position

Immediately after the conclusion of a faculty search and/or once the posting is no longer needed, the department should close the Interfolio position (archive) and indicate an outcome. For searches that did not result in selection of a candidate, add a note about why no selection was made (e.g., cancelled due to lack of funding, position no longer needed, lack of qualified applicants, etc.).

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