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- Semesterly: EDP Scheduler meets with each Area to review their Multi-Year Plan. This is when faculty may communicate their time/teaching preferences.
- When Scheduling System opens for an upcoming semester: EDP Scheduler creates the upcoming semester schedule based on the Multi-Year Plans as well as UT rules/regulations (Foundation course times, GPC allottment, projected enrollments, cross-area courses, teaching assignments, TA/AI budget and availability, scheduling rules & regulations, and teaching preferences from the Multi-Year Review meetings); it is then reviewed by the EDP Department Chair, Accountant, and Executive Assistant for budget/leave/instructional duty issues, UT rules/regulations, and Department priorities; reviewed/finalized by Department Chair and Executive Assistant.
- Schedule is posted in UTBox (by EDP Scheduler) for Area Chair review.
- Preference requests should not be sent at this point - preference requests Area Chairs will have a set Schedule Corrections deadline (typically 1-2 weeks after posting) by which any conflict/correction requests must be sent to the Scheduler.
- This should NOT include preference requests - preferences will already have been accommodated
- if possible. Preference requests must be made in the semesterly Multi-Year Review meetings.
- Area Chairs will be notified by EDP Scheduler of any cross-area changes .Area Chairs will have a set Schedule Corrections deadline (typically 1-2 weeks) by which any conflicts/corrections must be sent to the Scheduler.
during this final review period.
- Preference requests should not be sent at this point - preference requests Area Chairs will have a set Schedule Corrections deadline (typically 1-2 weeks after posting) by which any conflict/correction requests must be sent to the Scheduler.
- Following the Schedule Corrections deadline, Department Chair final-approves the schedule and it is entered into the UT system.
- Emergency Only changes only after this point (e.g. illness requiring leave, unexpected buyout, etc).are for unexpected leave/buyouts.
- Emergency Only changes only after this point (e.g. illness requiring leave, unexpected buyout, etc).are for unexpected leave/buyouts.
- EDP Scheduler sends Individual Teaching Schedule Confirmation to each faculty member for the upcoming semester (1 business day after deadline day)
- Course Schedule published online by Registrar, Advising/Registration
- Advisors must NEVER refer to internal copies of schedules for advising. Advisors & students must use only the Registrar's published online course schedule.
- EDP Scheduler posts daily enrollment reports in Box for Area Chairs to review during Advising. Courses at risk of low enrollment will be evaluated by Department Chair for either cancellation or advising options.
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