General Information

EDP Course Scheduling serves to comply with University standard timelines, allows for advance scheduling for budget and instructional staffing purposes, and provides a consistent and predictable system to organize classes for advisers and students in EDP, COE, and outside the college. 

Process

1. Semesterly: Areas meet to review and update the multi-year schedule, and communicate any changes to the Graduate Advisor/Administrative Support Coordinator. Administrative Support Coordinator will reach out to Area Chairs each semester with deadlines for updates.
    
2. UT Scheduling System opens for an upcoming semester:
   1. Leadership Team reviews schedule based on area requests, University/COE policies/priorities, and faculty preferences. Department Chair will final-approve schedule. 
   2. Semester schedule is entered into the UT system (emergency changes only after this point).
        
3. Registrar publishes Course Schedule online, Advising/Registration begins
   
   • Advisors & students should use only the Registrar's published online course schedule for advising.
   • Daily Advising/Enrollment Reports are available for Area Chairs to review during Advising. Courses at risk of low enrollment will be evaluated by Graduate Advisor, Area Chair and Department Chair for cancellation or advising options.
     

Timelines

Standard Timelines are the unit by which the Registrar assigns rooms. The EDP Standard Timelines below are based on University Standard Timelines, with the exception of T/TH 3-hour courses, which were voted to remain consistent with the UT-Standard MWF 3-hour times and allow for a 1-hour lunch break for students; EDP courses must adhere to EDP Standard Timelines.

Department Foundation Course Blocks

• Department Foundation Courses (formerly "Department Core") are courses offered by HDCLS and QM that are required for EDP students across all areas. 
• HDCLS Foundation Courses are scheduled M or W 1-4
• QM Foundation Courses are scheduled T & TH in 1.5-hour blocks, between 8AM and 3:30 PM. 
• Colloquiums should be either M or W 12-1
• No classes Friday afternoons due to department meetings.

Classrooms

Classroom preferences should be communicated to the EDP Graduate Advisor during schedule review meetings. Classroom availability is limited due to a number of factors: course closing limit and room capacity, room features, location, and room use requests from other departments.