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All meeting dates and deadlines are posted on the Faculty Calendar, with corresponding meeting/task invitations in Outlook.

1. Semesterly: EDP Scheduler meets with each Area to review their the Multi-Year Plan. This is when faculty may communicate their time/teaching preferences.
    
2. When Scheduling System opens for an upcoming semester: EDP Scheduler builds semester schedule based on Department pirorities, requests, and UT rules/regulations; finalized by Department Chair and Executive Assistant.
    
3. Schedule Upcoming semester schedule posted in UTBox (by EDP Scheduler) for Area Chair review. 
   • Area Chairs will have a set Schedule Corrections deadline (typically 1-2 weeks after posting) by which any conflict/correction requests must be sent to the Scheduler.
     • This should NOT Do not include preference requests - preferences will already have been accommodated if possible. Preference requests must be made in the semesterly Multi-Year Review meetings.
   • Area Chairs will be notified of any cross-area changes during this final review period.
      
4. Following the Schedule Corrections deadline, Department Chair final-approves the semester schedule and it is entered into the UT system.
   
   • Only allowable changes after this point are unexpected leave/buyouts, with and require Department Chair approval. 
      
5. EDP Scheduler sends Individual Teaching Schedule Confirmation to each faculty member for the upcoming semester (1 business day after Schedule Corrections deadline)
    
6. Registrar publishes Course Schedule online, Advising/Registration
   
   • Advisors must NEVER refer to internal copies of schedules for advising. Advisors & students must use only the Registrar's published online course schedule.
   • Daily Enrollment Reports will be posted in Box for Area Chairs to review during Advising. Courses at risk of low enrollment will be evaluated by Department Chair for cancellation or advising options.
     

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