EDP Course Scheduling works within serves to comply with University standard timelines, allows for advance scheduling for budget and instructional staffing purposes, and provides a consistent and predictable system to organize classes for advisers and students in EDP, COE, and outside the college.
Course Scheduling Procedure
All meeting scheduling-related dates and deadlines are posted on the Faculty Calendar, with corresponding meeting/task invitations in Outlook.
- Semesterly: EDP Scheduler meets with each Area to review the Multi-Year PlanSchedule. This is when faculty may communicate their time/teaching preferences.
- When UT Scheduling System opens for an upcoming semester: Scheduler builds semester schedule based on Department priorities, requests, and UT rules/regulations; reviewed by Department Chair, Accountant and Executive Assistant.
- Upcoming semester schedule posted in UTBox for Area Chair review.
- Area Chairs have a set Schedule Corrections deadline (typically 1-2 weeks after posting) by which any conflict/correction requests must be sent to the Scheduler.
- Do not include preference requests - preferences will already have been accommodated if possible. Preference requests must be made in the semesterly Multi-Year Review meetings.
- Area Chairs are notified of any cross-area changes during this final review period.
- Area Chairs have a set Schedule Corrections deadline (typically 1-2 weeks after posting) by which any conflict/correction requests must be sent to the Scheduler.
- Following the Schedule Corrections deadline, Department Chair final-approves the semester schedule and it is entered into the UT system.
- Only allowable changes after this point are unexpected leave/buyouts, and require Department Chair approval.
- Only allowable changes after this point are unexpected leave/buyouts, and require Department Chair approval.
- Scheduler sends Individual Teaching Schedule Confirmation to each faculty member for the upcoming semester (1 business day after following Schedule Corrections deadline)
- Registrar publishes Course Schedule online, Advising/Registration
- Advisors must NEVER refer to internal copies of schedules for advising. Advisors & students must use only the Registrar's published online course schedule.
- Daily Enrollment Reports will be posted in Box for Area Chairs to review during Advising. Courses at risk of low enrollment will be evaluated by Department Chair for cancellation or advising options.
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Standard Timelines are the unit by which the Registrar assigns rooms; deviation from standard reduces rooms available to EDP and causes conflicts for students. The EDP Standard Timelines below are based on University Standard Timelines, with the exception of T/TH 3-hour courses, which were voted to remain consistent with the MWF 3-hour times; EDP courses must adhere to EDP Standard Timelines, and should attempt to adhere to University Standard when possible as well.
| MWF | |
|---|---|
| 1 Hour | 8-9, 9-10, 10-11, 11-12, 12-1, 1-2, 2-3, 3-4, 4-5 |
| 3 Hour | 9-noon12, 1-4, 4-7 |
| T/TH | |
| 1.5 Hour | 8-9:30, 9:30-11, 11-12:30, 12:30-2, 2-3:30, 3:30-5 |
| 3 Hour | 9-12, 1-4, 4-7 |
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Department Foundation Course Time Blocks are below. 1st and occasionally 2nd-year program courses are should be scheduled in the unoccupied blocks, to allow these those students to complete Dept Foundation requirements. Advanced courses may be scheduled during Foundation course blocksCourse Blocks. | ||||
Mon | Wed | |||
| Morning (9-noon) | ||||
Afternoon (1-4) | Dept Foundation Courses (HDCLS-taught) | Dept Foundation Courses (HDCLS-taught) | ||
| Evening (4-7) | ||||
| Tue | Thu | |||
| Morning (9:30-12:30) | Dept Foundation Courses (QM-taught) | Dept Foundation Courses (QM-taught) | ||
| Afternoon (12:30-3:30) | Dept Foundation Courses (QM-taught) | Dept Foundation Courses (QM-taught) | ||
| Evening (3:30+) | ||||
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EDP works very hard to accommodate individual faculty preferences in course scheduling. Faculty preferences must be communicated to the EDP Scheduler during the semesterly Multi-Year Plan Schedule Review meetings. Classroom availability has become increasingly challenging due to a number of factors. EDP controls only 4 classrooms - the vast majority of classrooms EDP faculty use are actually controlled by the Registrar's Office. EDP requests use of these from the Registrar for our classes each semester, but there are limitations around what can be requested, and requests are not always accommodated.