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All scheduling-related dates and deadlines are posted on the Faculty Calendar, with corresponding meeting/task invitations in Outlook.
- Semesterly: EDP Scheduler meets with each Area to review Multi-Year Schedule. This is when faculty may communicate their time/teaching preferences.
- UT Scheduling System opens for an upcoming semester: Scheduler builds semester based on Department priorities, requests, and UT rules/regulations; reviewed by Department Chair, Accountant and Executive Assistant.
- Upcoming semester schedule posted in UTBox for Area Chair review.
- Area Chairs have a set Schedule Corrections deadline (typically 1-2 weeks after posting) by which any conflict/correction requests must be sent to the Scheduler.
- Do not include preference requests - preferences will already have been accommodated if possible. Preference requests must be made in the semesterly Multi-Year Review meetings.
- Area Chairs are notified of any cross-area changes during this final review period.
- Area Chairs have a set Schedule Corrections deadline (typically 1-2 weeks after posting) by which any conflict/correction requests must be sent to the Scheduler.
- Following the Schedule Corrections deadline, Department Chair final-approves the semester schedule and it is entered into the UT system.
- Only allowable changes after this point are unexpected leave/buyouts, and require Department Chair approval.
- Only allowable changes after this point are unexpected leave/buyouts, and require Department Chair approval.
- Scheduler sends Individual Teaching Schedule Confirmation to each faculty member for the upcoming semester (day following Schedule Corrections deadline)
- Registrar publishes Course Schedule online, Advising/Registration
- Advisors must NEVER refer to internal copies of schedules for advising. Advisors & students must use only the Registrar's published online course schedule.
- Daily Enrollment Reports will be posted in Box for Area Chairs to review during Advising. Courses at risk of low enrollment will be evaluated by Department Chair for cancellation or advising options.
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EDP works very hard to accommodate individual faculty preferences in course scheduling. Faculty preferences must be communicated to the EDP Scheduler during the semesterly Multi-Year Schedule Review meetings. Classroom availability has become increasingly challenging due to a number of factors. EDP controls only 4 classrooms - the vast majority of classrooms EDP faculty use are actually controlled by the Registrar's Office. EDP requests use of these from the Registrar for our classes each semester, but there are limitations around what can be requested, and requests are not always accommodated.