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- Semesterly: EDP Scheduler meets with each Area to review Multi-Year Schedule. This is when faculty communicate for area to share their time/teaching preferences, curriculum ideas and plans (new course ideas, changes to courses, sequencing), etc.
- UT Scheduling System opens for an upcoming semester: Department Chair and EDP Scheduler and Department Chair build semester create department schedule based on Departmentarea requests, University/COE and University policies/priorities/rules, and faculty preferences, and strategic plans. Faculty are often contacted during this process to discuss contacted about options if course/days/times and course plans in more detaildiffer from what was requested in the area meetings.
- Upcoming semester schedule posted in UTBox for Area final review.
- Areas have a set Schedule Changes deadline schedule changes date to send any change requests to the EDP Scheduler (typically 1-2 weeks after posting). Typically this is via the Area Chair, but any area faculty may submit requests. Change requests are consolidated and confirmed with Department Chair and areas/faculty.
- Note: preferences will already have been accommodated wherever possible. Preference requests are made in the semesterly Multi-Year Review meetings.
- Areas have a set Schedule Changes deadline schedule changes date to send any change requests to the EDP Scheduler (typically 1-2 weeks after posting). Typically this is via the Area Chair, but any area faculty may submit requests. Change requests are consolidated and confirmed with Department Chair and areas/faculty.
- Following the Schedule Corrections schedule changes deadline, Department Chair final-approves and the semester schedule is entered into the UT system.
- Only allowable changes after this point are unexpected leave/buyouts, and require Department Chair approval.
- Only allowable changes after this point are unexpected leave/buyouts, and require Department Chair approval.
- EDP Scheduler sends Individual out individual Teaching Schedule Confirmation Confirmations to each faculty member for for the upcoming semester (day following Schedule Corrections schedule changes deadline).
- Registrar publishes Course Schedule online, Advising/Registration
- Advisors must NEVER refer to internal copies of schedules for advising. Advisors & students must should use only the Registrar's published online course schedule for advising.
- Daily Enrollment Reports are posted in Box for Area Chairs to review during Advising. Courses at risk of low enrollment will be evaluated by Department Chair for cancellation or advising options.
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