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  1. Semesterly: Areas meet to review the upcoming semester schedule with staff Course Scheduler. This is for areas to relay time/teaching preferences, curriculum ideas and plans (new course ideas, changes to courses, sequencing), etcand update the multi-year schedule, and communicate any changes to the Graduate Advisor. Grad Advisor will reach out to Area Chairs each semester with deadlines for updates.
     
  2. UT Scheduling System opens for an upcoming semester:
    1. Department Chair Leadership Team reviews schedule based on area requests, University/COE policies/priorities, and faculty preferences. Faculty are contacted about options if course/days/times differ from what was requested in the area meetings.Area Chair final-reviews semester schedule with Course SchedulerDepartment Chair will final-approve schedule. 
    2. Semester schedule is entered into the UT system (emergency changes only after this point).
       
    Course Scheduler sends out individual Teaching Schedule Confirmations to each faculty member for the upcoming semester.
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  3. Registrar publishes Course Schedule online, Advising/Registration begins
    • Advisors & students should use only the Registrar's published online course schedule for advising.
    • Daily Advising/Enrollment Reports are posted in Box available for Area Chairs to review during Advising. Courses at risk of low enrollment will be evaluated by Graduate Advisor, Area Chair and Department Chair and Area Chairs for cancellation or advising options.

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