When ordering business cards online, follow these formatting guidelines. If you have questions, contact EM-Payments.
Name
- The name you use professionally, including (if desired) any generational titles
- May include post-nominal letters to indicate an advanced degree; follow abbreviation styles published at The Texas Brand
- Avoid commas before a generational title, but include them before other post-nominal letters
- Initials, when used, should be followed by a period to denote the abbreviation
Correct:
- John P. Smith Jr.
- A.J. Miller, M.S.I.S.
- Anne Coates
- Sarah Parker, Ph.D.
Incorrect:
- Allison K Thompson
- Jan Tuttle, B.A.
- Tom Kelly, MSIS
- David Edward, III
Title
- Your official title
- May substitute a working title with permission from the immediate supervisor
- Do not include internal notations, e.g. Informational Writer III
- Avoid abbreviations when possible
Correct:
- Assistant Director of Admissions
- Program Coordinator
- Admissions Counselor
Incorrect:
- Asst. Director of Admissions
- Admissions Counselor II
Spanish-Speaker Notation – “Hablo español.”
- Include only with permission of your immediate supervisor and if you are comfortable conversing in Spanish about admissions topics
- Because the standard business card templates do not include a field for this information, add to the title field, separated by a pipe character
- Capitalize and punctuate appropriately
Correct:
- Financial Aid Counselor | Hablo español.
Incorrect:
- Financial Aid Counselor, Hablo español.
- Financial Aid Counselor | hablo espanol
- Admissions Counselor | Se habla español.
Department Name
- Use the official name of the office to which you report
- Do not shorten or abbreviate
- Capitalize appropriately
- Avoid use of any unnecessary article
Correct:
- Office of Admissions
Incorrect:
- Office of admissions
- The Office of Admissions
- Texas Admissions
Secondary Department Name
- Use only for recognized secondary departments, not for teams, committees or affinity groups
- Avoid abbreviations and unnecessary articles
- Not required when there is no appropriate secondary department name.
Correct:
- Houston Admissions Center
- West Texas Admissions Center
Incorrect:
- The Dallas Admissions Center
- Marketing and Communications Team
Address
- On-Campus Staff: Use P.O. Box 8058
- Off-Campus Staff: Use the mailing address of your center or primary office
- When possible, include a nine-digit ZIP code
- Abbreviate in accordance with the guidelines at The Texas Brand
- Do not include a campus mail code
Correct:
- P.O. Box 8058
Austin, TX 78713-8058 - 10801 Gateway Blvd. West, Ste. 300
El Paso, TX 79935-4924
Incorrect:
- P.O. Box 8058, M0700
Austin, TX 78713-8058 - 10801 Gateway Boulevard West, Suite 300
El Paso, TX 79935-4924
Office Phone
- Include all 10 digits, separated as appropriate by hyphens
- Do not use periods or parentheses
Correct:
- 512-555-5555
Incorrect:
- 512.555.5555
- (512) 555-5555
Fax Number
- Inclusion is optional
- If listed, format as above
Cellular Phone
- Inclusion is optional
- If listed, format as above
Email Address
- Your official university address or a preferred alias
- Do not include capital letters
Correct:
Incorrect:
Website
- Use admissions.utexas.edu
- GIAC staff who work primarily with graduate students may substitute admissions.utexas.edu/graduate
- Avoid capital letters
- Do not include http:// or www. notations
Correct:
Incorrect:
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