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Departmental Dean's LevelObtaining approval for an expense does not guaranteed procurement. Receiving all necessary approvals will consent the due diligence effort to continue with the procurement process<$15-$50Non-Technical Purchases<$15$15-$50Entertainment PaymentsDean's Office/Delegate will approve all official occasions.  Dean<$15N/A1If a purchase is and requires an Exclusive Acquisition Justification (EAJ), additional approval from the UT Purchasing Office is required over $1,000 the Director Authorization Finance team.
Functional AreaFunctional Area DetailDomain Level

Chief Business Officer Approval4  

Dell Medical School Business Office Approval DMS Finance Processing ApprovalsUniversity Level
Administrative DelegateDepartment Head/ChairDirector of FinanceChief Administrative OfficerChief Business OfficerDean
All expenses exceeding $15,000 will require approvals from both the Domain level and the Business Office level.
Purchasing1Technical Purchases2<$1<$5,000$5,000 - $15,000+

 

 

 

 

 

<$10,000

$50,000 - $100,000>$100,000

 

 

 

 

 

<$100,000

 

 

 

 

 

<$1,000

,000

>$1,000,000$50,000 - $100,000>$100,000 Purchase Orders are final approved in DMS Finance for purchases less than $15,000.Central Purchasing's approval is required for all purchases exceeding $15,000.
Non-Technical Purchases
EntertainmentOfficial Occasion Expenses, Entertainment Reimbursements, Recruitments and EventsDepartments Domains can only initiate official occasion approvals. Official Occasions up to $50,000.Signature approval from the DMS Business Office is required for all entertainment expenses. Dean's approval is necessary for any reimbursements of over $75 per person.Provost's approval is required for events involving alcohol.Contract ServicesAll Entertainment Payments are final approved in Central UT Accounts Payable after it's routed through DMS Finance. 
ContractsRequest for Contracts and Authorization of Professional Services (APS)<$5,000$15$5,000 - $50$15,000+$50,000 - $100,000APS cannot exceed >$1,000,000APS will be final approved in DMS Finance if less than $25,000. Provost's approval is required if an APS exceeds $25,000.
Business contracts Contracts and agreements Agreements involving Dell Medical Med paying for servicesDepartmental Leadership and Staff cannot sign contracts;   Associate Director for Special Events Manager can sign off on-campus event agreements.N/ADean/VP Medical Affairs can sign off on Medical-based Agreements.N/AOnly Business Contracts/VP Legal Affairs can sign off on business contracts.
TravelRequest for travel authorization and correction document All travel requests must be approved by direct supervisor or of traveler and administrative delegate3 of domain.Department Chair travel must be approved by Dean or Dean Delegate.All travel authorization requests are final approved in DMS Finance. Dean's travel must be approved by the Provost's Office. All travel reimbursements is reouted to Central UT Accounts Payble for final approval.
1Obtaining approval for an expense does not guarantee procurement. Receiving all necessary approvals will consent the due diligence effort to continue with the procurement process. The Dell Medical School Business Office delegate will be signing off on all purchases over $15,000, including Exclusive Acquisition Justifications and all purchases using PUF/LERR/STARS funds. For purchases pertaining to research and start-ups, additional approvals will be required from the Dell Medical School Research Operations team.
2For all technical purchases, additional approval from Dell Medical School IT Operations is required. 
3Delegation of authorization to approve Request Forms System (RFS) requests must be prior-approved by the
4Business Affairs procurement over $15,000 will require approval from the Dean's Level.

 

Dell Medical School Business Office.