Approval Matrix

Functional Area	Functional Area Detail	Departmental Level		Chief Business Officer Approval⁴	Dean's Level	University Level
		Administrative Delegate	Department Head
Obtaining approval for an expense does not guaranteed procurement. Receiving all necessary approvals will consent the due diligence effort to continue with the procurement process.
Purchasing¹	Technical Purchases²	<$1,000	<$15,000	$15,000-$50,000	$50,000 - $100,000	>$100,000
	Non-Technical Purchases	<$1,000	<$15,000	$15,000-$50,000	$50,000 - $100,000	>$100,000
Entertainment Payments	Official Occasion Expenses, Entertainment Reimbursements, Events	Departments can initiate official occasion approvals.		Official Occasions up to $50,000.	Dean's Office/Delegate will approve all official occasions. Dean's approval is necessary for any reimbursements of over $75 per person.	Provost's approval is required for events involving alcohol.
Contract Services	Authorization of Professional Services (APS)	<$15,000		$15,000-$50,000	$50,000 - $100,000	APS cannot exceed $25,000.
	Business contracts and agreements involving Dell Medical paying for services	Departmental Leadership and Staff cannot sign contracts; Events Manager can sign off on-campus agreements.		N/A	Dean/VP Medical Affairs can sign off on Medical-based Agreements.	Business Contracts/VP Legal Affairs can sign off on contracts.
Travel	Request for travel authorization and correction document	All travel requests must be approved by direct supervisor or delegate³.		N/A	Department Chair travel must be approved by Dean or Dean Delegate.	Dean's travel must be approved by the Provost's Office.
¹If a purchase is over $15,000 and requires an Exclusive Acquisition Justification (EAJ), additional approval from the UT Purchasing Office is required.
²For technical purchases over $1,000, additional approval from the IT Director is required.
³Delegation of Authorization to approve Request Forms System (RFS) requests must be prior-approved by the Finance team.
⁴Business Affairs procurement over $15,000 will require approval from the Dean's Level.

Approval Matrix

Functional Area

Functional Area Detail

Departmental Level

Chief Business Officer Approval4

Dean's Level

University Level

Administrative Delegate

Department Head

Obtaining approval for an expense does not guaranteed procurement. Receiving all necessary approvals will consent the due diligence effort to continue with the procurement process.

1If a purchase is over $15,000 and requires an Exclusive Acquisition Justification (EAJ), additional approval from the UT Purchasing Office is required.

2For technical purchases over $1,000, additional approval from the IT Director is required.

3Delegation of Authorization to approve Request Forms System (RFS) requests must be prior-approved by the Finance team.

4Business Affairs procurement over $15,000 will require approval from the Dean's Level.

Chief Business Officer Approval⁴

¹If a purchase is over $15,000 and requires an Exclusive Acquisition Justification (EAJ), additional approval from the UT Purchasing Office is required.

²For technical purchases over $1,000, additional approval from the IT Director is required.

³Delegation of Authorization to approve Request Forms System (RFS) requests must be prior-approved by the Finance team.

⁴Business Affairs procurement over $15,000 will require approval from the Dean's Level.