| Item | Who | Notes |
|---|
| Intro to Study Hall format | Melanie | |
| Housekeeping | Melanie | - The Outlook invite for the meeting was suggested as a way to get organized - was it useful?
- the majority of attendees did find it helpful
- Next month is the last meeting of the semester -
- Do we want to do anything special for that meeting?
- Do we have any special goals for that meeting?
- Things we want to shore up or have ready for January?
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| Recap on digital scholarship | Melanie/Jennifer | - There have been 2 campus-wide gatherings
- They pulled together representatives from groups inside the libraries doing related work
- The TX DH Consortium is working on fleshing out their website - the area where you can make a profile with projects and special interests so that people can find each other and connect
- Next TX DH Consortium will be in Arlington in April 2015
- UT-wide meetings have been informal - conversation, getting people subscribed to the UT-DH listserv
- a couple of projects have already come out of that - possible grant proposals
- the meetings have been advertised on campus but have also pulled in some folks from outside of campus
- At least one grant opportunity could be coming up in the future
- The TX DH consortium list would be a good place to push the interinstitutional conversation around DH
- Last session there was a discussion about combining DP questions in the DH survey with Jennifer and Ece
- They surveyed the UTLib group about the survey and identified DH projects/relationships that were preexisting
- Also concerns about giving the impression that the survey implies immediate action on DH on campus, which would not have been accurate
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| Environmental Scan of Complex Objects on Campus | Melanie/Katie/Jennifer/Adam | - Thinking about the best way to do this
- Surveys introduce the following issues:
- response rate
- promises/expectation management
- people feel obligated to answer even if the available responses do not describe their practice
- Perhaps the environmental scan should be more like interviews or focus groups
- People may not call what they do "digital humanities," interviewers may be able to draw out better info than a survey
- Can look to bibliographers for information on who's doing what, but relationships between bibliographers and departments vary widely- need to ID relationships
- Interviews would allow us to build relationships
- How closely related are these two efforts
- It sounds like these two efforts should be different
- Adam feels that perhaps one way to go about it is to focus the scan on specific departments with stakeholders already present in this group (archaeology, architecture & art history)
- Should we strive for a wider, more representative campus sample initially (e.g. Natural Science, Geoscience folks)?
- Katie suggested that for natural sciences or engineering, the bibliographers might be able to provide a contact
- Jennifer suggests a phased approach to the scan
- Where we take what we learned from the 3 groups and then be able to show some progress for people in the problem
- The phased approach also manages the scale for the environmental scan and the case studies
- Natural & Geo Sciences CDO preservation -
- Is it even an issue for them?
- Do they know they have a problem?
- Contacts for Natural & Geo Sciences:
- David Flaxbart at the Chemistry Library
- Roxanne Bogucka at the Life Science Library
- Kamran in the DAMS group - Associate Dean for Natural Sciences ?
- Dennis Trombatore at the Geology Library
- Melanie feels that this environmental scan will also be useful for the Digital Curation Implementation Team at UT Libraries
|
| Figuring out how to break down the environmental scan? | | - Faculty only? (initial narrow scope while we recognize students and staff likely have CDO needs, too)
- Number of faculty per unit/dept
- How many people should be in the unit-based teams? 2?
- Roles on a team
- interviewer (information science) - thinking about involving the iSchool
- Pat Galloway - translator between archiving and archaeology
- leveraging the Digital Archives class or capstone
- Digital archiving class is set for Spring semester
- capstone proposals are due in December
- students could be involved but we would need to know exactly what we needed them to do
- Diane Bailey - information professionals at work
- domain/content specialist (Ex. Adam, Katie, Sydney) to serve as translator
- Tasks
- IRB approval if we are going to publish anything or present any results
- Transcription and coding
- Interview Questions
- What do want to outcomes to be
- summary report
- identifying patterns - common needs
- unexpected
- matching faculty needs to services we already provide on campus/matching competencies
- workshop
- grant scoping - coming up with ideas for ideas
- recommendations for services
- thinking about this as a research initiative
- communities of practice
- what people are doing
- what we've got
- were there is overlap
|
| Short description of what we are doing | | - Complex Digital Objects - give examples and define terms
- Environmental scan of what CDOs mean in the context of Art, Architecture, and Archaeology
- identify issues common to all
- how they are using, managing, and preserving those things
- One faculty and one staff per unit for the interviews = total of 6 interviews
- As far as the relationship between the group (with an identity as group) and the campus, we are all here representing our respective institutions - we are not representing ourselves as a group
|
| Round Robin | | - Jennifer/Melanie
- Their will be a DCMI overview that is UT Lib specific and then maybe we should open it up to campus
- Perhaps getting people on campus that attended DCMI to share their notes in a central location
- Jennifer made some connections with folks to DPLA and she's thinking about crowd-sourced metadata and how to bring that in to the cataloging world
- Adam
- His group did a paper on the automated metadata extraction and it is up on the conference website - he is interested in feedback from the library perspective
- EVENT NOTE:
- Maria Esteva Archival modeling presentation tomorrow
- Maryrose
- The EDMS process is ramping up and the timeline for implementation has accelerated (target date spring 2015)
- The extent to which this is used for other reasons other than admininstrative services is yet unknown
- Documentum, Al Fresco
- Maryrose is looking at Digital Asset Management components in those systems
- content management interoperability standards - how to get the systems to talk to each other when long-term preservation is required
- IMPR wiki [ADD LINK]
- Legacy systems being retired from the mainframe
- Continuing education will be the first case
- plans to build out similar wiki for campus web archiving info
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| Melanie | | - To hit all the individual Round Robin updates - we might try to alternate one month round robin, one month working group
|
| Adam | | - He put together an archaeology group that is meeting on October 30th on managing digital objects, defining and requesting resources
- Adam will float the CDO project to that archaeology group and see who might be interested in participating (as interviewee or otherwise)
- Ladd will be attending
- Adam can get a sense of the range of folks doing their thing
- RTI
- It was easy to get a large group together to discuss those issues
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