2014-10-21 Meeting notes DPIG

Date

21 Oct 2014

Attendees

Agenda

"Study Hall" - silent review of printed agenda, making notes, getting in the zone
Recap of highlights/action items from last month's meeting
- digital humanities/scholarship group activities - update?
- environmental scan of complex objects on campus - let's set some action items:
  - identify, connect with, and define target campus communities
  - develop 5-10 survey questions
  - identify survey distribution channels
- ideas for actively expanding reach of DPIG collaborative work - publishing, workshops, co-sponsoring events as goals?
DC-2014 conference recap
- how do we participate/contribute/edit - various projects presented at Fonds & Bonds (SNAC, iSNI, etc)
Round Robin Updates (3 per attendee)
- Melanie:
  - 1 month at UT Libs;
  - Digital Curation Implementation Team
  - DPOC projects
- Katie:
  - 2 months as APL Librarian;
  - digital humanities environmental scan (Architecture);
  - UTDR/UTSOA video preservation
- Jessica:
  - metadata crosswalking to MODS for digital collections;
  - Preserving UTexas submitting a proposal; ASMP Software Systems
  - volunteer to make contact with Fine Arts and Engineering to investigate their CDOs (we should probably decide how many different groups we want to target in our sample - 4-5 domains may reveal 75% of the major challenges for all domains creating CDOs)
- Esther:
  - Updates to Atom 2.1, some increased functionality
  - MARC export may be forthcoming
  - Fonds and Bonds
- Maryrose
  - EDMS enterprise-level document management system
- Adam
  - Reflectance transformation imaging stuff
  - Archaeology data management group meeting
  - UG CS student working on metadata extraction tool, Linked Data

Discussion items

Item	Who	Notes
Intro to Study Hall format	Melanie
Housekeeping	Melanie	The Outlook invite for the meeting was suggested as a way to get organized - was it useful? the majority of attendees did find it helpful Next month is the last meeting of the semester - Do we want to do anything special for that meeting? Do we have any special goals for that meeting? Things we want to shore up or have ready for January?
Recap on digital scholarship	Melanie/Jennifer	There have been 2 campus-wide gatherings They pulled together representatives from groups inside the libraries doing related work The TX DH Consortium is working on fleshing out their website - the area where you can make a profile with projects and special interests so that people can find each other and connect Next TX DH Consortium will be in Arlington in April 2015 UT-wide meetings have been informal - conversation, getting people subscribed to the UT-DH listserv a couple of projects have already come out of that - possible grant proposals the meetings have been advertised on campus but have also pulled in some folks from outside of campus At least one grant opportunity could be coming up in the future The TX DH consortium list would be a good place to push the interinstitutional conversation around DH Last session there was a discussion about combining DP questions in the DH survey with Jennifer and Ece They surveyed the UTLib group about the survey and identified DH projects/relationships that were preexisting Also concerns about giving the impression that the survey implies immediate action on DH on campus, which would not have been accurate
Environmental Scan of Complex Objects on Campus	Melanie/Katie/Jennifer/Adam	Thinking about the best way to do this Surveys introduce the following issues: response rate promises/expectation management people feel obligated to answer even if the available responses do not describe their practice Perhaps the environmental scan should be more like interviews or focus groups People may not call what they do "digital humanities," interviewers may be able to draw out better info than a survey Can look to bibliographers for information on who's doing what, but relationships between bibliographers and departments vary widely- need to ID relationships Interviews would allow us to build relationships How closely related are these two efforts It sounds like these two efforts should be different Adam feels that perhaps one way to go about it is to focus the scan on specific departments with stakeholders already present in this group (archaeology, architecture & art history) Should we strive for a wider, more representative campus sample initially (e.g. Natural Science, Geoscience folks)? Katie suggested that for natural sciences or engineering, the bibliographers might be able to provide a contact Jennifer suggests a phased approach to the scan Where we take what we learned from the 3 groups and then be able to show some progress for people in the problem The phased approach also manages the scale for the environmental scan and the case studies Natural & Geo Sciences CDO preservation - Is it even an issue for them? Do they know they have a problem? Contacts for Natural & Geo Sciences: David Flaxbart at the Chemistry Library Roxanne Bogucka at the Life Science Library Kamran in the DAMS group - Associate Dean for Natural Sciences ? Dennis Trombatore at the Geology Library Melanie feels that this environmental scan will also be useful for the Digital Curation Implementation Team at UT Libraries
Figuring out how to break down the environmental scan?		Faculty only? (initial narrow scope while we recognize students and staff likely have CDO needs, too) Number of faculty per unit/dept How many people should be in the unit-based teams? 2? Roles on a team interviewer (information science) - thinking about involving the iSchool Pat Galloway - translator between archiving and archaeology leveraging the Digital Archives class or capstone Digital archiving class is set for Spring semester capstone proposals are due in December students could be involved but we would need to know exactly what we needed them to do Diane Bailey - information professionals at work domain/content specialist (Ex. Adam, Katie, Sydney) to serve as translator Tasks IRB approval if we are going to publish anything or present any results Transcription and coding Interview Questions Add 2 interview questions to wiki for semi-structured interview What do want to outcomes to be summary report identifying patterns - common needs unexpected matching faculty needs to services we already provide on campus/matching competencies workshop grant scoping - coming up with ideas for ideas recommendations for services thinking about this as a research initiative communities of practice what people are doing what we've got were there is overlap
Short description of what we are doing		Complex Digital Objects - give examples and define terms Environmental scan of what CDOs mean in the context of Art, Architecture, and Archaeology identify issues common to all how they are using, managing, and preserving those things One faculty and one staff per unit for the interviews = total of 6 interviews As far as the relationship between the group (with an identity as group) and the campus, we are all here representing our respective institutions - we are not representing ourselves as a group
Round Robin		Jennifer/Melanie Their will be a DCMI overview that is UT Lib specific and then maybe we should open it up to campus Perhaps getting people on campus that attended DCMI to share their notes in a central location Jennifer made some connections with folks to DPLA and she's thinking about crowd-sourced metadata and how to bring that in to the cataloging world Adam His group did a paper on the automated metadata extraction and it is up on the conference website - he is interested in feedback from the library perspective EVENT NOTE: Maria Esteva Archival modeling presentation tomorrow Maryrose The EDMS process is ramping up and the timeline for implementation has accelerated (target date spring 2015) The extent to which this is used for other reasons other than admininstrative services is yet unknown Documentum, Al Fresco Maryrose is looking at Digital Asset Management components in those systems content management interoperability standards - how to get the systems to talk to each other when long-term preservation is required IMPR wiki [ADD LINK] Legacy systems being retired from the mainframe Continuing education will be the first case plans to build out similar wiki for campus web archiving info
Melanie		To hit all the individual Round Robin updates - we might try to alternate one month round robin, one month working group
Adam		He put together an archaeology group that is meeting on October 30th on managing digital objects, defining and requesting resources Adam will float the CDO project to that archaeology group and see who might be interested in participating (as interviewee or otherwise) Ladd will be attending Adam can get a sense of the range of folks doing their thing RTI It was easy to get a large group together to discuss those issues

Action items

Interview questions - two per member of the group
Define interview team composition & roles
Identifying interviewees (faculty in Archaeology, Architecture, and Art History)
Contacting Eunjung - with a description of what we are doing and get an ETA on the IRB process
Contact Dr. Galloway about her class and the PI on the thing
think about scheduling for the spring
making one or two resources pages public
create a section on our wiki for the environmental scan
brainstorm list of potential questions for interview
checking out the POCO literature and look at if anyone has done anything else
maybe students could work on a lit review