POLICY
UT Accounting Policies dictate that we cannot reimburse travel expenses if if a Request to Travel (RTA) has not been submitted prior to the first day of travel. **You must have an approved RTA to be reimbursed for any travel expenses.**
FUNDING
All reimbursements must be funded by your professional development, grant, or other available funds.
FORM
To submit your Travel reimbursement, fill out the Psychiatry Travel Reimbursement Request Form.
List of Reimbursable and Non-Reimbursable Expenses
You must submit itemized receipts for all expenses you wish to claim for reimbursement after travel ends for each respective trip.
This includes:
- Airfare
- Lodging
- Meals
- Ground Transportation
- Parking
- Conference Registration
- Other miscellaneous reimbursable expenses
You must submit all itemized receipts within 30 days of your ending travel date. Waiting too long to submit your receipts for reimbursement will likely result in denial, especially during fiscal year transition. All receipts must be promptly scanned to PDF and emailed to your designated admin team member.