Travel Policies

These policies + procedures apply to all department faculty/staff traveling beyond 25 miles of the UT Austin Campus.

POLICY

For an overview of the University’s travel procedures, go to the Handbook of Business Procedures Travel Section. DMS policies are on the Dell Med Finance Wiki. The department has specific policies listed below. All faculty requests for time away, including academic travel, must occur  at least 30 days in advance. 

Any University of Texas at Austin employee is entitled to reimbursement for travel expenses incurred while conducting official university business for only his or her travel expenses and not for any other individual, regardless of who paid the travel expense.

PRIOR APPROVAL REQUIRED

• ALL TRAVEL on behalf of the University requires prior approval, even if it is at no cost to UT. Travelers should  obtain proper authorizations (RTA) from the department before travel begins.
• Faculty/staff must submit travel requests as far in advance as possible, AT LEAST 30 DAYS in advance for most destinations (or 45 days in advance for international travel to a Restricted Region).
• Deadlines for requesting Faculty Travel Grants or International Travel to Restricted Regions are firm and they are out of our control. 
• Nobody is allowed to approve his/her own travel–this is a university rule.

TRAVEL REQUEST FORMS