Purchasing

POLICY

Purchase Signature Authority for Psychiatry:

• Natalia Quintanilla (Administrative Delegate)—can sign for up to $5000
• Steve Strakowski (Domain Head)—can sign for up to and over $5000
• Contact Cathy Stacy in the event that Natalia and Steve are out of the office
• DMS Finance Delegation of Signature Approval

**Please Note: cash advances drawn off of grant funds must be signed by Steve, regardless of amount

PURCHASING GUIDELINES

All purchases are required to be facilitated by your designated administrative support staff member. Personal reimbursement is for entertainment and travel ONLY.  All other expenses should be done through a pro-card, UT Market, purchase order, or contract.

Purchasing Methods:

UT Market

NOTE: This is the preferred method of purchasing, when applicable.

Pro-card

NOTE: This requires pre-approval for and the UT Sales Tax Exemption Form.

Purchase Order

NOTE: This required for purchases over $15,000 (see purchasing matrix). Purchases $15K >< $50K require informal bids. 

Contract

NOTE: This is required for procurement of services for The University of Texas at Austin and provision of services by The University of Texas at Austin (see business contracts matrix). If payment is anticipated > $15,000 or if special terms and conditions are required, regardless of the dollar amount, a contract must be executed.

Computer Equipment

NOTE: ALL computer, printer, accessories, or software orders require approval from our IT department before purchase. 

IMPORTANT: Obtaining quotes or contacting potential vendors is done by your designated administrative support staff member. PLEASE DO NOT SIGN ANY CONTRACT OR COMMITMENT TO PAYMENT.  It is University of Texas policy that all contracts be routed and approved by the central business office (Signature Authority applies–see above). Only UT business officers are allowed to sign and execute contracts.

FACULTY PURCHASE REQUEST FORMS

Faculty: Select your name and complete the form. 

RAs: Select your respective faculty's name.

All requests will be routed for approvals, if applicable, then processed at the earliest available purchase date.   

• Almeida, Jorge

• Benzer, Justin

• Claborn, Kasey

• Creech, Suzannah

• Dunsmoor, Joey

• Fonzo, Greg

• Jabbi, Mbemba

• Lippard, Beth

• Newport, Jeff

• Toups, Marisa

TEMPLATES

UT Business Contracts Office:

• Templates + Forms